RFP Wilson Hall Floor 16 Electric and Elevator Machine Rooms Fire Rating and Mechanical Upgrade

Fermi Forward Discovery Group, LLC (FFDG) is soliciting proposals on behalf of Fermilab for construction of the Wilson Hall Floor 16 Electric and Elevator Machine Rooms Fire Rating and Mechanical Upgrade, with a mandatory site visit on November 4, 2026 and proposals due November 17, 2026. The solicitation is a total small business set-aside under NAICS 236220 (Commercial and Institutional Building Construction), with a $45.0 million small business size standard, and awards will be made on a Lowest Price Technically Acceptable (LPTA) basis.

The work covers fire-rating and mechanical upgrades to the electric and elevator machine rooms, including new mechanical ventilation and upgrades to meet current fire codes in response to Itrack Life Safety document #11247. Scope includes surveying connected rooms, selective demolition, new construction, and building systems work. The subcontractor furnishes all labor, materials, equipment, supervision, bonding, insurance, and safety oversight. Technical proposals are rated acceptable or unacceptable across installer qualifications, past performance, key personnel experience, work plan approach, safety compliance, and corporate quality assurance plans. The subcontract is subject to Davis-Bacon Act wage requirements, certified weekly payroll through LCPTracker, Buy American construction materials requirements, and affirmative action compliance with goals for women and minority participation. Insurance must name FFDG, the University of Chicago, Universities Research Association, Inc., and the U.S. Government as additional insureds.

Offerors submit a firm fixed price proposal with a bid guarantee of not less than 20 percent of the bid price, not to exceed $3 million. Awardees exceeding $35,000 must furnish a payment bond at 100 percent of the subcontract price, and a performance bond is required if the subcontract exceeds $150,000. Proposals must remain valid for a 90-calendar-day minimum acceptance period. FFDG reserves the right to award on initial proposals without discussion or to cancel the solicitation without liability.

Proposals are due by email to Procurement Specialist Gina M. Kern no later than 3:00 PM Central Time on November 17, 2026. The pre-proposal meeting and mandatory site visit take place at 8:30 AM Central Standard Time on November 4, 2026, at the Fermilab facility in Batavia, Illinois.