RFP UWF Electronics Waste Recycling and Disposal Services

The University of Washington is soliciting proposals for electronics waste recycling and disposal services under RFP 39.26, with a pre-submittal meeting on November 6, 2026 and proposals due November 25, 2026. Bidders must hold a Seattle Municipal Code Chapter 6.250 Recycling License, have no active SAM.gov exclusion, and be able to work in Washington State.

Contractors will collect, transport, process, recycle, destroy, and dispose of surplus and end-of-life electronic equipment from UW's Seattle, Bothell, and Tacoma campuses. Regular and on-call collections total approximately 100 tons annually, typically one to two collections per month of 10 to 15 pallets, from the primary location at 4515 25th Ave NE, Seattle, WA 98105, accessible 8:30 a.m. to 3:00 p.m. on Mondays, Wednesdays, Thursdays, and Fridays. Separately managed collections of boxed, weighed, and tracked cell phones and tablets occur about every three months. Awardees must execute a UW Medicine Business Associate Agreement, run Washington State Patrol background checks on all assigned personnel for crimes covered by the Child and Adult Abuse Law, and comply with Washington State prevailing wage requirements.

The initial term is one year, with options to extend by mutual written agreement for up to nine one-year terms, for a maximum of ten contract years. The University makes no guarantee of service volume, and the contract is subject to funding availability and contingent upon state or federal agency funding. Pricing must cover all collection, transportation, processing, recycling, destruction, disposal, documentation, and reporting costs, with $0 entered where no fee applies and negative amounts used for rebates. Pricing must remain firm for a minimum of one year from contract start.

Proposals are scored on a 100-point scale: Operational and Logistical Approach (25 points), Environmental Sustainability and Data Security Practices (20 points), Experience and Qualifications (15 points), Key Personnel and Technical Capabilities (10 points), Reporting and Documentation (15 points), and Pricing Proposal (15 points). The Introductory Letter is pass/fail, and references are checked only for top-scoring proposers.

Questions close November 11, 2026. The Apparent Successful Bidder announcement is anticipated the week of December 14, 2026, with contract execution anticipated December 21, 2026.