(RFP) Turf Chemical Treatment Program - Annual Contract

Henry County, Georgia has issued a Request for Proposal (RFP #26-04) for an annual Turf Chemical Treatment Program covering twenty county government facilities. The solicitation seeks a qualified vendor to implement a comprehensive turf management program involving six chemical treatments per year, focusing on seasonal weed control and turf health. Specific treatment objectives include applying pre- and post-emergent herbicides, broadleaf controls, and liquid fertilizer with micronutrients across various county locations such as recreation centers, libraries, senior centers, courthouses, police precincts, and government offices. The treatment schedule encompasses applications in late winter, early spring, late spring, summer, early fall, and late fall, with targeted goals including crabgrass prevention, winter weed control, and winterization. The proposal evaluation will utilize a 100-point scoring system, with points distributed as follows: qualifications/experience (35 points), staff experience (20 points), methodology and technical approach (35 points), and cost proposal (10 points), with potential for an additional 15 points through an oral presentation. Proposals must be submitted via the County's eProcurement Portal by 3:00 pm on Wednesday, October 3, 2025, with late submissions being automatically disqualified.

The county actively encourages participation from small, local, veteran-owned, Disadvantaged Business Enterprise (DBE), and female-owned businesses. Proposers must submit several mandatory documents, including a W-9, bid authorization affidavit, non-conflict of interest form, and Georgia Security and Immigration Compliance Act affidavit. The selected contractor will be required to use licensed applicators, calibrated equipment, and ensure proper chemical disposal, as well as provide monthly reports and site evaluations. While specific budget ranges were not explicitly detailed, the comprehensive nature of the program suggests a substantial annual contract value for turf management services. Proposers must demonstrate significant experience in chemical treatment programs, with a focus on environmental compliance, technical expertise, and proven methodological approaches to turf management. The county's procurement approach emphasizes not just cost, but also qualitative factors such as vendor experience, staff capabilities, and overall technical competence in delivering a comprehensive turf chemical treatment program.