RFP-Trailer Mounted Mobile Generators

The City of Vidalia, Georgia is soliciting sealed bids through an Invitation for Bids (IFB) for the procurement of two 200 kW, 3-phase, trailer-mounted diesel generators with optional annual maintenance services to provide backup power to city venues. Each generator must meet comprehensive technical specifications including 480/277V, 240/120V, and 208/120V outputs; sound attenuation with weather enclosure; double-walled fuel tank with 24-hour run time capability at 75% prime load; auto start controls; 50-foot heavy-duty cords; 400-amp circuit breaker; and a 5-year manufacturer warranty. Required deliverables include initial start-up, field acceptance testing in compliance with NFPA 110 standards, operator training, and comprehensive documentation including manuals and maintenance schedules. The bid price must be all-inclusive and must comply with all EPA environmental and applicable electrical code requirements. Sealed bids must be submitted through the DFS Procurement Portal by December 1, 2025 at 12:00 p.m. CST, with the sealed bid opening scheduled for 2:00 p.m. CST the same day at City Hall. Questions regarding scope must be submitted by November 21, 2025 at 5:00 p.m. CST, and bids will be evaluated and awarded at the December 8, 2025 City Council Meeting. All submitted bid prices must remain valid for 90 calendar days following the submission deadline, and vendors may submit up to three unit options per bid.

The IFB does not specify designated set-asides for disadvantaged enterprises or restrictions on respondent types. All required certifications and declarations must be completed in the Portal, including non-collusion declarations, debarment certifications, lobbying certifications, conflict of interest statements, and a notarized contractor affidavit pursuant to O.C.G.A. 13-10-91(b)(1). The project is partially funded through FEMA's 404 Hazard Mitigation Grant Program, requiring that invoices be itemized for FEMA and GEMA/HS grant reporting compliance. No specific award value or budget range is disclosed in the procurement documents. No incumbent vendors or existing infrastructure requirements are identified. The City reserves the right to accept or reject any or all bids submitted.