RFP Traffic School Flashing Beacons Replacement

The Town of Parker, located in Douglas County, Colorado, is seeking proposals for RFP 25-014 to replace its existing Eltec School Flasher Assemblies with new traffic school flashing beacon systems. The procurement involves supplying comprehensive replacement systems that include 12V solar-powered controllers, 4" 16' Pelco style poles, and LED signaling components, with specific requirements for radio or cellular communication capabilities. Vendors must submit detailed proposals demonstrating compliance with extensive technical specifications, including web-based software functions, communication modules, power logging capabilities, and environmental operation ranges from -34.6F to +165.2F. The evaluation process will utilize a weighted scoring system that assesses vendor qualifications (30%), functional testing results (20%), and project costs (30%), with an initial review followed by a mandatory functional testing phase where vendors must supply test controllers at no cost. Proposals are due electronically through the Bonfire portal by 10:00 AM MST on Friday, September 5, 2025, with vendor questions accepted until Friday, August 29, 2025.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The current infrastructure utilizes Eltec's DLPRO 3000 software and existing controller cabinets, which will require seamless integration with the new system. Vendors must provide comprehensive documentation including company descriptions, project team information, three comparable project references from the last five years, detailed scope of services, warranty information, manufacturing lead times, and per-unit costs plus any additional software, maintenance, or annual fees for up to five years. While a specific award value is not disclosed, the procurement allows for potential negotiations and the submission of Best and Final Offers from selected respondents. The Town reserves the right to award contracts to vendors providing the best overall value, with a preference for solutions that meet all operational requirements and demonstrate superior technical capabilities.