RFP Town of Davidson Rectangular Rapid Flashing Beacons (RRFB) Maintenance and On-Call Services

The Town of Davidson in North Carolina is soliciting proposals from NCDOT-approved contractors for Rectangular Rapid Flashing Beacon (RRFB) maintenance and on-call repair services. The procurement covers comprehensive maintenance for the town's existing 17 RRFBs, with plans to expand to 19 by the end of the year and 29 by 2030. Contractors must provide bi-annual preventative maintenance and respond to on-call repair needs, with responsibilities including mechanical, electrical, and operational system checks. The town will stock major spare components like control cabinets, light bars, signs, pushbuttons, poles, bases, and pedestals, while the selected contractor will be responsible for minor materials and labor. Proposal evaluation will be weighted 30% for the Statement of Qualifications and 70% for the Cost Proposal, with key dates including a September 19, 2025 RFQ release, October 24, 2025 proposal due date, November 7, 2025 firm selection, and December 4, 2025 contract initiation. Contractors must submit a one-page Statement of Qualifications detailing experience, capacity, certifications, and resources, along with a completed Cost Proposal and required attachments.

The procurement appears to have no specific set-aside designations or restrictions on enterprise types beyond the requirement that contractors be NCDOT-approved and licensed in North Carolina. The RFQ indicates comprehensive maintenance requirements, including detailed inspection procedures for both AC and solar-powered RRFB systems, with contractors expected to verify sensors, pushbuttons, battery conditions, and overall system performance. The contract structure allows for an initial one-year term with options to renew for two additional one-year periods, providing potential stability for the selected vendor. While specific budget ranges are not explicitly stated, the scope of work suggests a moderate-sized municipal infrastructure maintenance contract covering current and planned RRFB installations. The town's approach indicates a strategic investment in pedestrian safety infrastructure, with the maintenance contract designed to ensure optimal performance and longevity of these traffic safety systems.