RFP The Village at Fermilab Housekeeping Services
Closed State & local contract opportunity Posted
- Solicitation number
- DH-377725
- State
- Illinois
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
Fermi Forward Discovery Group, LLC is soliciting proposals on behalf of Fermilab for housekeeping services and linen handling at The Village at Fermilab residential facilities under RFP DH-377725, with proposals due October 9, 2026 and a pre-proposal meeting and site visit on September 22 at 10:00 a.m. Central Time. This procurement is a Small Business Set-Aside under NAICS code 561720 (Janitorial Services) — only small business concerns are eligible to submit proposals.
The scope encompasses routine and weekly housekeeping services for approximately 280 visiting scientists, researchers, employees, and students housed in dormitory rooms, houses, and apartments. Services include dormitory and common area cleaning, check-out cleaning, collection and distribution of clean and soiled linens, inventory tracking, coordination with a separate contracted linen laundry service and the Fermilab Housing Office, maintenance-concern reporting, operation and management of the Housing Linen Room, and support for Housing Office operational requirements. The contractor must provide all labor, supervision, transportation, management, equipment, tools, and supplies except materials specifically provided by Fermilab. The contractor must respond to service requests within sixty minutes of notification.
Pricing uses a Firm Fixed Unit Price Hourly Rate structure for seven personnel (one supervisor and six housekeepers) based on actual hours worked during 2027, with hourly rates not less than U.S. Department of Labor Service Contract Act Wage Determination rates. Non-working hours including holiday, vacation, and paid leave are not billable. Technical proposals must include company background, three written client references from the past three years, a Safety Program/Plan, the proposed site operation manager's biography or resume, and authorized negotiation contact information. The contractor must provide certificates of insurance prior to work commencement and comply with Fermilab Environment, Safety, Health & Quality policies and OSHA standards. Evaluation is competitive Best Value/Tradeoff. Questions are due September 25, 2026.
Opportunity text
The purpose of this subcontract is to provide housekeeping services and linen handling, distribution, and inventory tracking for onsite housing facilities operated by Fermilab. Linen laundering services will be provided by a separate subcontractor. Fermilab Village provides housing accommodations for visiting scientists, researchers, employees, students, and other authorized guests. Up to approximately 280 visiting scientists may reside in onsite housing facilities consisting of dormitory rooms, houses, and apartments. The Subcontractor shall provide all labor, supervision, transportation, management, equipment, tools, and supplies necessary to perform housekeeping services and linen handling activities described in this Statement of Work (SOW), except for those materials and supplies specifically identified as being provided by Fermilab. The services required include, but are not limited to: Routine housekeeping services. Weekly maid services. Dormitory room cleaning. House and apartment cleaning. Check-out cleaning services. Dormitory common area cleaning. Collection, distribution, and inventory tracking of clean and soiled linens. Coordination with the contracted linen laundry service. Coordination with the Fermilab Housing OAice. Reporting maintenance concerns and damages. Supporting Housing OAice operational requirements. Operation and management of the Housing Linen Room, including linen inventory tracking and coordination with the contracted linen service. The Subcontractor shall perform all work in a professional manner consistent with the standards expected for Fermilab housing facilities and shall maintain cleanliness, safety, and guest satisfaction throughout the period of performance.
Files
| File | Type | Posted |
|---|---|---|
| 00 - RFP - DH-377725 - Housekeeping Services.pdf |
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