RFP - Statewide Field Team Tools Automation

The Calhoun Intermediate School District, representing the MI Excel Statewide Field Team in Michigan, is soliciting proposals for a Statewide Field Team Tools Automation project through a Request for Proposal (RFP) issued on September 26, 2018. The primary objective is to develop comprehensive automation tools for performance metrics management, with specific requirements including a web interface system for receiving, storing, and managing performance data currently entered via PHP forms and stored in a Microsoft SQL database. Key deliverables encompass email automation features, security integration capabilities, and WordPress compatibility, with mandatory WCAG 2.0 Level AA accessibility compliance. The project requires vendors to submit detailed proposals including an introduction letter, cost estimates, three relevant project examples, project approach details, and professional references. Evaluation criteria will focus on demonstrated experience, project understanding, timeliness, competitive pricing, and accessibility compliance knowledge. Critical project deadlines include a proposal submission due date of October 11, 2018, and a required project completion date of November 30, 2018, with subsequent ongoing support of 10 monthly hours for PHP forms and webpage maintenance beginning in November 2018.

The RFP does not explicitly indicate specific set-aside designations or restrictions on respondent types, nor does it provide a precise budget range or total contract value. While the document does not mention incumbent vendors or specific integration requirements beyond WordPress and existing PHP/SQL infrastructure, it implies a technical environment requiring sophisticated web development and automation capabilities. The procurement appears open to qualified technology vendors with proven experience in web-based performance metric systems, accessibility compliance, and automation tool development. Vendors will need to demonstrate technical proficiency in creating scalable, secure web interfaces that can efficiently manage performance data across a statewide field team context. The proposed contract includes not only initial system development but also establishes a framework for ongoing monthly technical support, suggesting a potential long-term engagement with the selected vendor.