RFP -Site & Pavement Contractor Services-MDPS Sinking Fund

Madison District Public Schools is issuing a Request for Proposal (RFP) for site and pavement contractor services to execute improvements at two school locations: Madison High School (915 East 11 Mile Road) and Wilkinson Middle School (26524 John R Road) in Michigan. The procurement encompasses concrete and asphalt pavement removal and replacement, concrete curb and gutter work, and site restoration at both facilities, plus an Indefinite Delivery, Indefinite Quantity (IDIQ) component for annual site work estimated at approximately $100,000 per year through 2030. Bidders must submit lump sum bids for the defined work scope at each school along with unit prices and estimated lump sums for IDIQ work, with a mandatory five percent bid bond required. Qualified contractors must have been in business for at least five consecutive years, hold a valid Michigan contractor's license, and demonstrate completion of at least five concrete and paving projects exceeding $250,000 each for public sector clients within the past ten years. The RFP evaluation will award the contract to the responsive and responsible proposer offering the best value to the district, with price being an important but not the primary determinant factor. Key dates include a non-mandatory pre-proposal meeting on May 12, 2026, clarification questions due by May 14, 2026, and proposals due by May 20, 2026 at 2:00 PM EST, with bidder interviews anticipated for the week of May 25, 2026. Work is anticipated to occur primarily during summer months with the defined scope to be completed within a single continuous block not exceeding two weeks, with the contractor proposing three alternate scheduling options between June 10, 2026, and September 2, 2026.

The RFP contains no identified set-aside designations or disadvantaged enterprise restrictions based on the available documentation. The contract will be executed using the AIA A105-2017 Standard Short Form of Agreement and includes a one-year initial term with options for renewal for four subsequent one-year periods at the district's discretion. Performance and payment bonds equal to 100 percent of the contract sum are required, and the contractor must maintain comprehensive insurance coverage including general liability ($1,000,000 per occurrence, $2,000,000 general aggregate), automobile liability ($1,000,000 per accident), workers' compensation at statutory limits, and excess umbrella liability ($1,000,000 per occurrence). The contractor is responsible for all labor, materials, equipment, permits, taxes, and waste removal, and must provide a two-year limited warranty on all work performed. No prevailing wage requirements apply to this contract. The specific award value or budget range is not disclosed in the RFP documentation provided, though the IDIQ component is estimated at approximately $100,000 annually over five years.