RFP Service of Process and Legal Courier Services

The City of Fort Worth is conducting a Request for Proposal (RFP #25-0222) for Service of Process and Legal Courier Services to support multiple city departments on an as-needed basis. The procurement seeks qualified vendors capable of serving legal documents locally and nationwide, with proposers required to have a minimum of three years of experience and maintain relevant licenses and certifications. Vendors can bid on either Courier or Process Service categories, but must bid on all line items within their chosen category. The service requirements include responding to service requests within one business day for Process of Service (completed within 30 days for standard services or 5 days for rush services) and within two business hours for Legal Courier Services. Evaluation criteria will be comprehensive, including qualifications and experience (20 points), service approach and execution (35 points), ability to meet city needs (25 points), and cost (20 points), with a requirement to meet at least 50% of non-cost evaluation points. The proposal is due by September 18, 2025, and must be submitted electronically through the Euna Portal, with the initial contract term set for one year and potential for up to four one-year renewal periods.

The RFP is subject to the City of Fort Worth's Small Business Program under Chapter 21 of the Fort Worth Code, which suggests potential set-aside or preferential considerations for small and disadvantaged businesses. The solicitation offers a cooperative purchasing option, allowing other governmental entities to potentially utilize the contract. Proposers must complete various required forms, including a W-9, Conflict of Interest Questionnaire, and detailed reference sheets demonstrating past performance. While specific budget ranges are not explicitly stated, the contract will be structured as a non-exclusive agreement with compensation determined on an as-needed basis. Vendors must provide comprehensive documentation, including an Affidavit of Service with each invoice, and maintain various insurance coverages, including commercial general liability, automobile liability, workers' compensation, and professional liability. The city emphasizes a "best value" evaluation method that considers factors beyond price, such as vendor reputation, service quality, and total long-term costs.