RFP - Service Line Equipment for Four Elementary Schools

Warren Consolidated Schools, located in Macomb County, Michigan, is soliciting competitive sealed bids through a Request for Proposal (RFP) for the procurement and installation of food service line equipment at four elementary schools: Black Elementary, Holden Elementary, Jefferson Elementary, and Willow Woods Elementary. The scope of work encompasses the removal of existing equipment, delivery, and installation of new Delfield food service line equipment, with each school requiring a customized food service line ranging from 238 to 246 inches in length. Deliverables include refrigerated cold pan serving counters, display cases with sneeze guards, heated serving tops, stainless steel storage units, and various accessories, with all pricing quoted as F.O.B. delivered and inclusive of removal and disposal of old equipment, delivery, installation, shipping charges, packing, crating, and fuel surcharges. Proposals are due on March 26, 2026, at 2:00 PM in sealed envelopes (two copies required), with a non-mandatory pre-bid walkthrough scheduled for Tuesday, March 17, 2026, at 2:00 PM. Pricing must remain firm for 90 days, with preference given to vendors offering cash discounts of no less than 10 business days, and all bids must comply with USDA Buy American provisions requiring domestic commodities or products processed in the United States to the maximum extent practicable. Vendors must submit sworn and notarized statements disclosing any familial relationships between the proposer's owner or employees and members of the Board of Education or Superintendent, along with compliance certification with the Iran Economic Sanctions Act of 2012, with comparable equipment acceptable if accompanied by comparability explanations.

The RFP does not indicate specific set-aside designations for disadvantaged enterprises or minority-owned businesses, nor does it identify any incumbent vendors or current contractors. All delivery trucks must be equipped with lift gates, as no loading docks are available at the school locations, which represents a critical logistical requirement for potential bidders. Proposals are subject to federal procurement requirements, including compliance with the Clean Air Act, Federal Water Pollution Control Act, and Davis-Bacon Act prevailing wage requirements for construction contracts exceeding $2,000. The Warren Consolidated Schools District reserves the right to reject any or all proposals, split awards by items, or accept the proposal that best serves the district's interests. No proposal bond is required for submission. The RFP does not provide an explicit contract value or budget range for this procurement.