RFP - Secure Entry, HVAC and Lighting

The Avondale School District Board of Education issued Invitation to Bid #1186 for Summer 2020 renovation work encompassing secure entry, HVAC, and lighting upgrades at five elementary schools: Auburn Elementary, Deerfield Elementary, Graham Elementary, Meadows School, and Woodland Elementary. This invitation to bid procurement requires prime contractors to submit bids for all labor, material, equipment, and services necessary to complete the designated renovations across these facilities. Plans and specifications were prepared by French Associates and made available electronically through Pipeline Suites via AUCH Construction or in printed form through ARC Document Solutions. A pre-bid meeting was scheduled for December 6, 2019 at 1:00 pm at Deerfield Elementary School with additional site visits to other schools available upon request. Bids were due by 12:00 noon on December 17, 2019 at the Avondale Administrative Offices, addressed to Frank Lams, CPA, Assistant Superintendent for Financial Services, with public opening and reading at 2:00 pm that same day at the Avondale Administrative Offices main board room. Proposals exceeding $24,924 required either a bid bond from a U.S. Treasury listed surety company or a cashier's check equal to at least 5% of the proposal amount payable to Avondale School District.

All proposals were required to remain firm for sixty days following submission. Successful bidders with proposals of $50,000 or more must furnish a Performance and Payment Bond in the amount of 100% of their bid, with bond costs included in the proposal. All bids required sworn and notarized statements disclosing familial relationships with Board members or the Superintendent, compliance with the Iran Economic Sanctions Act of 2012, and equal opportunity statements. No specific set-aside designations or restrictions limiting eligible bidders by organizational type or disadvantaged enterprise status were identified in the procurement documents. The Board reserved the right to accept or reject any or all bids, award to other than the low bidder, waive irregularities, and make awards in its best interests. No specific award value or budget range was disclosed in the available procurement materials.