RFP Santa's Village Dwellings

The City of Richardson, Texas is soliciting proposals under RFP 702-27 for the design, fabrication, and delivery of twelve movable structures that mimic tiny homes for its annual Santa's Village holiday event. A pre-proposal conference is set for November 12, 2026, and proposals are due December 1, 2026. The City wants one company to provide design, construction, and delivery of all twelve structures.

Proposers must demonstrate at least five consecutive years of experience designing and fabricating commercial-grade mobile or portable structures for municipal, federal, or corporate clients. They must also submit at least five references for similar projects completed within the last five years.

Each 150-square-foot structure requires two full-sized entry/exit doors, at least two fixed windows with tempered safety glass, a minimum of five 110v/20a GFCI-protected outlets, commercial-grade slip-resistant flooring, and painted interior walls capable of supporting holiday decorations and shelving. The structures must be designed for twice-yearly transport, meet current accessibility standards with ramp integration capability, and comply with all applicable federal, state, and local safety codes.

Proposals require a fully itemized, fixed-price cost covering design, engineering, structural materials, fabrication, electrical systems, quality control, and delivery. No hidden fees or escalating costs are permitted. Optional add-ons and value-added incentives must be itemized separately. Either party may terminate the contract with sixty days' prior written notice.

Proposals will be scored on a 100-point scale: Suitability of Design and Materials Proposed (35 points), Proposal Price (25 points), Qualifications and Experience (25 points), and Proposed Schedule and Delivery Detail (15 points).

The pre-proposal conference takes place November 12, 2026 at 2:30 p.m. at Temporary City Hall, Campbell Creek Conference Room in Richardson. Proposals are due December 1, 2026 at 2:00 p.m. Central Time, submitted electronically through Bonfire or delivered to the City of Richardson Purchasing Manager at 2360 Campbell Creek Boulevard, Suite 525, Richardson, Texas 75082. Awards are anticipated four to six weeks after the opening date. The City may reject any or all proposals, cancel the RFP at any time, elect not to award, and waive informalities or irregularities.