RFP Safety Footwear

The City of Fort Worth, located in Tarrant County, Texas, is seeking proposals through Request for Proposal 26-0140 for a non-exclusive safety footwear contract on an "as needed" basis to supply personnel across multiple municipal service locations, including water service centers, police departments, aviation facilities, and other City departments. Qualified vendors must demonstrate a minimum of two years of experience in similar products and services and maintain a full-time business address within 25 miles of City Hall. The vendor must provide an initial fitting session using a mobile unit equipped with trained personnel to service all designated City locations during standard business hours (Monday through Friday, 8:00 a.m. to 4:00 p.m.), with delivery timelines requiring standard safety footwear within one week of order receipt, special ordered footwear within two weeks, and expedited orders within two days. All safety footwear must comply with ANSI Z41.11-1991 standards and OSHA requirements, featuring steel-toe or composite toe protection, slip-resistant soles, waterproofing, and availability across multiple categories including asphalt footwear, electrical hazard, orthopedic, restaurant-type, static dissipative, and waterproof options, with vendors required to provide compatible socks and insoles and maintain adequate inventory to meet delivery timelines. Unit prices must be firm-fixed and inclusive of all shipping, handling, delivery fees, warranties, exchanges, and restocking fees with no additional charges permitted, and vendors must allow 30-day return and exchange periods at no charge and provide one-year minimum manufacturer warranties. Proposals will be evaluated on a best-value basis using criteria including cost (15 points), Small Business participation (20 points), company experience (15 points), ability to meet City needs (25 points), and ability to provide mobile services (25 points), with proposals receiving less than 50 percent of non-price points considered non-responsive. The proposal submission deadline is May 14, 2026, with submissions required through the Euna Portal, and questions must be submitted through the Euna Portal's Vendor Discussion section before the Questions Due Date.

The City of Fort Worth has established a 30 percent Small Business participation goal for this procurement, which may be achieved through self-performance by a certified Small Business prime contractor, utilization of certified Small Business subcontractors, or a combination of both; Small Business certification requires the business entity to be located in Tarrant, Wise, Johnson, Parker, or Denton County and hold current certification from an organization approved by the City Manager. Failure to complete the Small Business Utilization Form or submit required certifications may result in zero points being awarded for the Small Business Goal criteria during bid evaluation. Vendors must obtain and maintain comprehensive insurance coverage prior to commencing work, including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, Workers' Compensation at statutory limits, and Professional Liability (Errors & Omissions) of $1,000,000 per claim and aggregate. The initial contract term shall be one year and may renew for up to four additional one-year periods under the same terms and conditions, with either party required to provide 90 days' notice of non-renewal, and payment terms are "Net 30 Days" with freight terms FOB Destination, Freight Prepaid and Allowed. The City retains the right to terminate the agreement at any time for any reason with 30 days' written notice and reserves the right to negotiate all elements of the successful proposer's response, reject any or all proposals, award to multiple proposers on a non-exclusive basis, or procure by other means. No specific award value or budget range is listed in the RFP documentation provided.