RFP Roof Maintenance and Repair Services IDIQ

Fermi National Accelerator Laboratory (managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science) is requesting proposals for roof maintenance, leak mitigation, leak prevention, repair, and restoration services under a total small business set-aside (NAICS 238160 - Roofing Contractors, $19.0 million size standard), with proposals due September 15, 2026 and a virtual pre-proposal conference on August 20, 2026 at 1:00 p.m. Central Time.

FFDG intends to award two separate IDIQ subcontracts divided by geographic zone — one vendor for Zone A roofs and one for Zone B — covering 500+ facility buildings including commercial, industrial, and residential structures at Fermilab in Batavia, Illinois (Du Page and Kane County). The base period runs October 1, 2026 through December 31, 2028, with three optional one-year extensions through December 31, 2031. Firm fixed price task orders have a maximum value of $250,000 per order; FFDG estimates approximately $700,000 in total task orders over the five-year term, with no minimum annual guarantee beyond a $1,000 minimum for the full contract term.

Offerors must demonstrate a minimum of seven years of commercial roofing maintenance experience and capability across multiple roofing systems (EPDM, TPO, PVC, Built-Up Roofing, Modified Bitumen, metal, and shingled roofing). Key personnel must hold OSHA certifications and fall protection competencies. Contractors must respond to emergency work within four hours of notification with 24/7 availability including holidays.

Fully burdened labor rates remain fixed through the base period; pricing must include detailed materials, labor, equipment, and subcontractor breakdowns. Davis-Bacon Act wage requirements apply with certified weekly payroll submissions through LCPTracker. Task order bonding is required for orders exceeding $35,000 (payment bond) and $150,000 (performance bond). Buy American requirements apply to construction materials; Illinois Occupation and Use Taxes are exempt.

Evaluation allocates 70 points to technical factors — corporate experience and technical capability (20), key personnel qualifications (20), past performance (15), technical approach and safety program (15) — and 30 points to business management and price.