RFP Rental and Purchase of Traffic Control Equipment

The City of Fort Worth is seeking proposals for a contract to provide rental and purchase of traffic control equipment and safety wearables for various city departments on an as-needed basis through RFP #26-0021. The procurement covers a comprehensive range of traffic control devices including barricades (Types I, II, and III), traffic cones, channelizing barrels, sign stands, temporary warning signs, flashing lights, arrow boards, fence panels, safety vests, and various signage types. Vendors must provide both rental rates (daily, weekly, monthly) and purchase prices for 33 line items, with estimated quantities ranging from 20 to 24,966 units. The proposal evaluation will be conducted using a "Best Value" approach, considering factors such as purchase price, vendor reputation, quality of goods, meeting city needs, and total long-term costs. Key evaluation criteria include pricing (30 points), delivery and response time (15 points), experience and capability (20 points), compliance with MUTCD/TxDOT standards (10 points), and Small Business participation (25 points). The RFP was posted on November 7, 2025, with proposals due by December 4, 2025, and the initial contract term set for one year with options to renew for up to four additional one-year periods.

The City of Fort Worth has established a significant Small Business Goal of 30% for this procurement, which can be achieved through self-performance by a certified Small Business prime contractor, utilization of certified Small Business subcontractors, or a combination of both. Small business certification is limited to businesses located in Tarrant, Wise, Johnson, Parker, or Denton County with current certification from an approved organization. Vendors must submit comprehensive documentation, including a Small Business Utilization Form and current valid certifications. The contract requires vendors to provide extensive insurance coverage, including Commercial General Liability ($1M per occurrence), Automobile Liability ($1M), Worker's Compensation, and Professional Liability ($1M per claim). While specific award value is not explicitly stated, the comprehensive nature of the solicitation suggests a potentially significant contract value that will support multiple city departments including public works, utilities, transportation, and event operations. Vendors must comply with all applicable federal, state, and local laws, including OSHA and Manual on Uniform Traffic Control Devices (MUTCD) standards, and are required to provide detailed product documentation and potentially offer value-added services.