RFP PUR 26-009 Enterprise Resource Planning (ERP) SaaS Cloud Software Acquisition, Implementation and Support Services

Prince George's County Public Schools (PGCPS) in Maryland has issued a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) Software as a Service (SaaS) Cloud Software Acquisition, Implementation, and Support Services project. The procurement seeks a qualified vendor to migrate the current on-premises Oracle e-Business Suite (EBS) version 12.2.10 to a comprehensive cloud-based ERP solution. The project will be implemented in three distinct phases: HCM/Payroll (go-live by March 30, 2027), ERP Finance (go-live by July 1, 2027), and Enterprise Performance Management Budgeting and Forecasting (go-live by February 20, 2028). The vendor will be responsible for migrating current modules, integrating with existing third-party systems, providing comprehensive training, and supporting approximately 24,028 employees across departments including Human Resources, Payroll, Finance, and Accounting. The pre-proposal conference is scheduled for August 1, 2025, with proposal submissions due by September 30, 2025, and the initial contract term is three years with potential for five one-year renewal options.

The RFP includes a 15% Minority Business Enterprise (MBE) goal, indicating a commitment to supporting diverse business participation. The cost proposal must include detailed, all-inclusive rates with pricing protection for three years and restrictions on growth for ten years, ensuring no additional fees for increased users, employee count, or data storage requirements. Vendors must provide comprehensive pricing details covering software subscriptions, implementation costs, and one year of post go-live Ultra-Hypercare support. While specific budget ranges are not explicitly stated, the comprehensive nature of the project suggests a significant investment in modernizing PGCPS's enterprise technology infrastructure. The current system, based on Oracle e-Business Suite version 12.2.10, will require vendors to demonstrate robust cloud migration capabilities, seamless system integration, and the ability to support a large, complex educational organization's technological needs.