RFP - Procurement Compliance Review Services

The Michigan Department of Education's Office of Nutrition Services is seeking a qualified contractor to provide Child Nutrition Program Compliance Review Services through RFP 260000001876, with proposals due by 2:00 p.m. on May 8, 2026. The procurement encompasses approximately 250 School Nutrition Program Procurement Reviews (conducted remotely), 150 Child and Adult Care Food Program Administrative Reviews (including 1-3 day site visits throughout Michigan), 50 School Nutrition Program Administrative Reviews (including 1-4 day site visits averaging 2 days), and 100 Summer Food Service Program Administrative Reviews (including rural non-congregate site visits). Contractors may bid on one or all review categories and must possess comprehensive knowledge and experience in USDA Food and Nutrition Services regulations and comply with all applicable federal and state requirements. Key deliverables include findings reports, technical assistance summaries, bi-weekly tracking spreadsheets, and completion of all work within 30 days of review closeout, with work performed Monday-Friday, 8:00 a.m. to 5:00 p.m. EST (with on-site reviews potentially occurring between 6:30 a.m. and 6:30 p.m. and including weekend hours). Contractors must assign a dedicated Program Manager and at least one Key Personnel member available to respond to inquiries within 24 hours and must ensure all personnel complete background checks within ten business days of assignment. Technical evaluation is weighted at 100 points across five criteria: Scope of Work and Experience (25 points), General Requirements (20 points), Sections 2-4 of Statement of Work (20 points), Project Management and Reporting (20 points), and ADA Compliance (5 points), plus the Vendor Questions Worksheet (10 points), with proposals scoring 80 or more technical points advancing to pricing evaluation. Bidder questions were due April 30, 2026, with answers posted by May 4, 2026, and the contract term extends through May 24, 2027, with potential renewal at the State's sole discretion.

The RFP does not specify set-aside designations or restrictions limiting bidder eligibility, though bidders must certify compliance with all statutory and regulatory requirements, including labor law compliance, environmental law adherence, prevailing wage requirements, proper employee classification, Michigan tax obligations, and Public Act 517 of 2012 regarding Iran-linked businesses. Bidders must complete a comprehensive Vendor Questions Worksheet providing company information, organizational background, disabled veteran-owned business qualifications, and relevant project experience from the past five years, including at least three examples with project descriptions, references, budget information, timelines, and results achieved. The contract requires compliance with federal provisions outlined in Schedule F, including debarment and suspension certifications, Byrd Anti-Lobbying Act compliance for purchases exceeding $100,000, domestic preference requirements for American-produced materials, and affirmative steps to utilize small and minority businesses in subcontracting. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Professional Liability ($3,000,000 per occurrence), Privacy and Security Liability ($1,000,000), and Workers Compensation with Employers Liability ($500,000 per accident). No incumbent vendors or existing contractors are identified in the solicitation documents, and no specific budget range is provided; however, contracts valued at $250,000 or more require State Administrative Board approval, and pricing is submitted on a tiered basis according to review category and sponsor size with separate hourly rates for additional site visits, offsite work, and fieldwork activities specified in the pricing matrix.