RFP Preschool Services

Phoenix-Talent School District 4 in Oregon is issuing a Request for Proposals (RFP) to procure qualified preschool and early childhood learning services for on-site delivery at Orchard Hill Elementary School in Medford, Oregon. The District seeks proposals from providers capable of serving a minimum of fifteen preschool children attending at least four days per week during the school calendar and normal school hours (8:00 a.m. to 4:00 p.m.), with providers required to provide meals or contract with the District's food service provider, Sodexo. Required qualifications include possession of all necessary licenses and permits, a minimum 4-star SPARK rating or active engagement in SPARK continuous quality improvement, adherence to Oregon Department of Early Learning and Care developmental frameworks, and acceptance of DHS Employment Related Day Care (ERDC) and other state subsidies. The RFP was posted on February 11, 2026, with a question deadline of March 6, 2026, and proposals must be submitted by 2:00 PM PST on March 20, 2026, either in hard copy or electronically to Kelly Soter, PTS Early Learning Director, at kelly.soter@phoenix.k12.or.us. Selected proposers may participate in interviews between April 13-17, 2026, with notice of intent to award anticipated on April 27, 2026. The initial contract term spans three years (July 1, 2026 through June 30, 2029), with provisions to extend for up to seven additional one-year periods, not to exceed ten years total. Evaluation will be conducted by a Selection Committee using a 100-point scoring rubric addressing experience and qualifications (10 points), curriculum and daily schedule (10 points), service delivery plan (15 points), instructional philosophies and environment (20 points), staffing and qualifications (15 points), budget and affordability (20 points), and Preschool Promise eligibility preference (10 points).

The RFP does not specify set-aside designations or restrictions limiting the types of organizations that can respond, nor are disadvantaged enterprise preferences noted in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials. The District will provide classroom space, playground facilities, utilities, and custodial and maintenance services, eliminating the need for proposers to secure or integrate existing infrastructure in those areas. All costs for proposal preparation are the proposer's responsibility. The specific award value or budget range is not disclosed in the RFP summary; proposers must submit budgets for evaluation as part of the scoring criteria, with budget and affordability weighted at 20 points of the total 100-point evaluation.