Final Preschool RFP.pdf

REQUEST FOR PROPOSALS

PRE-SCHOOL PROVIDER

RFP Issued: February 11, 2026

Submission Deadline: March 20, 2026 – 2:00 PM. PST

Phoenix-Talent School District 4 (“the District”) invites interested pre-school and early childhood learning providers to submit proposals to provide high-quality, on-site pre-school services on the campus of Orchard Hill Elementary School, located at 1011 La Loma Drive in Medford, Oregon.

Proposals must be received at the District Administration Office by 2:00 PM, PST on March 20, 2026 for consideration. Proposals may be submitted in hard copy form or electronically by email. In addition, and if requested by the District, selected proposers must be available for an interview with the Selection Committee on a date to be determined between April 13-17, 2026.

A copy of the Request for Proposal document is available on the Phoenix-Talent School District #4 website at https://www.phoenix.k12.or.us/departments/early-learning-center.

Please direct proposals to: Kelly Soter PTS Early Learning Director

Phoenix-Talent Schools 401 W. Fourth St.

P.O. Box 698 Phoenix, OR 97535 kelly.soter@phoenix.k12.or.us https://www.phoenix.k12.or.us/departments/early-learning-center

I - INTRODUCTION

The Phoenix-Talent School District 4 (“the District”) is located in Jackson County, Oregon and serves approximately 2,500 students in grades K-12. The District serves students with three elementary schools (including Orchard Hill Elementary, the site where the pre-school services will be provided), one middle school, one high school, a transition center, and one charter school. The District is soliciting proposals from qualified pre-school providers to provide high-quality pre-school services on the campus of Orchard Hill Elementary, located at 1011 La Loma Drive in Medford, Oregon.

It is the District's intention to determine the most responsible Proposer through evaluation of various criteria described in Section V of this RFP. The services required and offered in proposals shall meet the needs as described within this RFP. Proposers may include any special or unique services you plan to provide. Proposals will be evaluated by a Selection Committee that will review all documents submitted as a part of each proposal. After reviewing the proposals, the District and the Selection Committee may request interviews with key personnel of the proposers.

A contract will be awarded to the Proposer whose proposal best meets the District’s needs. It is the District’s intention to determine the most responsive and responsible Proposer pursuant to the criteria outlined in this RFP. The contract will consist of a services agreement together with a facilities use agreement for the space allocated at Orchard Hill Elementary for the pre-school program. It is anticipated that the contract will be for an initial period of 3 years, with provisions to extend the initial term upon the mutual consent of the parties for up to seven (7) additional periods of 1 year each but in no event will the total term of the contract exceed ten

(10) years, including the original term and all extensions. To facilitate the successful Proposer’s provision of the services, the District will provide pre-school classroom space and playground space at Orchard Hill Elementary, all utilities provided in connection with the services (including access to laundry facilities), and custodial and maintenance services at the pre-school site.

Proposals submitted to the District shall be firm for a period of thirty (30) days after the date that the Proposals are due. Each Proposer shall be entitled to withdraw their Proposal if it has not been accepted by the District within such time period by submitting a written request to the District’s designated contact identified in Section III, below. The District reserves the right to reject any or all proposals, or waive any informality in a proposal, and it is expressly contemplated that no contract exists on the part of the District until formal written notice has been given or until a contract is fully executed.

All Proposals submitted in response to this RFP will be the property of the District. All Proposals submitted are public records and available for inspection and copying upon request; provided, however, that Proposals will not be made a part of the public record until after the selection process is completed. Any portions of the Proposal deemed by the Proposer to be exempt from disclosure under Oregon’s public records law should be clearly marked by the proposer as “CONFIDENTIAL”. The District will make an independent determination regarding exemptions applicable to information that has been properly marked. The District will attempt to maintain the confidentiality of materials clearly marked CONFIDENTIAL to the extent permitted under

Oregon public records law. All costs incurred in connection with the preparation and submission of a Proposal shall be the sole responsibility of the Proposer.

Should a Proposer find discrepancies or ambiguities in, or omissions from, the specifications described in this RFP then the Proposer must notify the District’s designated contact identified in Section III of this RFP, in writing, and the District will then send a written correction to all Proposers. Questions, interpretations, or requests for clarification of this RFP should be directed to the District’s designated contact identified in Section III of this RFP and must be received by no later than March 6, 2026. The District will not be responsible for any oral instructions. All written corrections sent to Proposers are to be considered in the proposal and do become part of this RFP. All requests for additional information, from any Proposer, must be received by the District in writing. Likewise, all additional information or answers to questions provided by the District to any Proposer shall be given in writing and supplied to all registered Proposers. The submission of a proposal will be construed to mean that the Proposer understands the requirements and that the Proposer can supply the services as specified.

II. PROPOSAL SELECTION TIMELINE

Advertisement for Proposals/RFP Issued February 11, 2026 RFP Questions Due March 6, 2026 Proposals Due March 20, 2026 by 2:00 PM Selection Committee Evaluation of Proposals April 10, 2026 Proposer Interviews (if necessary) April 13-17, 2026 Notice of Intent to Award April 27, 2026

III. GENERAL PROPOSAL INSTRUCTIONS

DISTRICT’S DESIGNATED CONTACT

The District’s designated contact for this RFP is:

Kelly Soter PTS Early Learning Director

Phoenix-Talent Schools 401 W. Fourth St.

P.O. Box 698 Phoenix, OR 97535 kelly.soter@phoenix.k12.or.us

FORMAT OF PROPOSAL

Each Proposer is invited to submit a proposal for services based upon the items described within this RFP. The proposal must include all documents and information specified within this RFP. All proposals shall be in writing and either delivered in hard-copy form, sealed in an opaque envelope, or electronically as an email attachment and addressed to the District’s designated contact identified above. In addition, the name and address of the Proposer and the title of the proposal (“Proposal for Pre-School Provider Services”) must appear on the outside of said envelope or in the subject line of the email. The District must receive all proposals no later than 2:00 PM PST on March 20, 2026. The District is not responsible for proposals delivered to any location other than the physical address or email address set forth above.

PROHIBITION OF ALTERATIONS

Proposals which are incomplete or conditioned, or which contain any erasures, alterations, or that contain irregularities of any kind, or which are not in conformity with the law may be rejected, as well as proposals that take exception to specifications or those that place conditions on the provision of the services, unless specifically indicated as acceptable.

ACCEPTANCE OF CONDITIONS

Each Proposer, by the submission of a proposal, assents to each and every term and condition set forth anywhere in this RFP and agrees to be bound thereby.

IV. COMPLAINTS AND REMEDIES

The District’s designated contact identified in Section III, above, will handle all objections, complaints, and inquiries regarding this solicitation, and the subsequent selection of a Contractor. Any protest of these proposal specifications must be presented to the designated contact in writing no less than 10 days prior to the proposal opening, marked “Proposal Specifications Protest – Pre-School Provider Services”.

In response to such protest, an addendum may be issued, if deemed appropriate by the designated contact, or designee.

Any Proposer who submits a proposal to the District and who is adversely affected by the District’s award to another Proposer may protest the contract award to another Proposer by filing a written protest to the above referenced designated contact within five days of issuance of the notice of intent to award the contract. The protest must specify the grounds on which a protest is based. A Proposer is only adversely affected if it is next in line for the award as the best responsive and responsible proposal. Protests will be reviewed based upon written documents submitted by the protester, and the District’s response will be in writing. The District may award a contract while a protest is pending.

The District’s board of directors is the local contract review board for the District with the powers to act in the capacity as defined in Oregon Statutes and Administrative Rules.

All questions, complaints and remedies shall comply with Oregon Statutes and Administrative Rules.

V. MINIMUM QUALIFICATIONS FOR PROPOSERS AND PROPOSAL REQUIREMENTS

MINIMUM QUALIFICATIONS

Proposers must provide evidence that they possess at least the following minimum qualifications:

A. Any and all necessary licenses and/or permits to operate a pre-school or other early childhood education center.

B. Possess or be in the process of obtaining a SPARK rating (minimum of 4-star rating), OR actively engaged in a continuous quality improvement process in SPARK for early childhood learning programs in the State of Oregon.

C. That the pre-school program to be provided follows developmentally appropriate framework as outlined by the Oregon Department of Early Learning and Care (linked here).

D. Accept DHS Employment Related Day Care (“ERDC”) and other state subsidies for child care payment.

E. Be able to:

(i) provide pre-school services following the District’s school calendar (open on dates when school is in session for K-12 students) and during normal school hours (8:00 a.m. to 4:00 p.m.);

(ii) provide consistent before-school and after-school care hours to support family needs (specific schedule to be determined in collaboration with the District);

(iii) serve a minimum of fifteen (15) preschool children who are consistently present at least four (4) days per week;

(iv) provide meals for children enrolled in the pre-school and/or contract with the District’s food service provider (Sodexo) for use of the Orchard Hill school cafeteria.

F. In addition, any of Proposer’s staff who will or may have contact with children enrolled in the pre-school are subject to required fingerprint and background checks.

PREFERENCES

A. Preference will be given to Proposers that can demonstrate that Proposer is an eligible provider of Preschool Promise as determined by the Oregon Department of Early Learning and Care (“DELC”); and

B. Willingness and capacity to participate in Preschool Promise if awarded slots by DELC.

PROPOSAL REQUIREMENTS

Each Proposal should address, at a minimum, each of the following requirements but Proposers are encouraged to include other information not listed that will assist in the understanding of its proposed services and which may distinguish them from its competitors:

A. A detailed description of the Proposer’s experience and qualifications for providing high-quality early childhood education incorporating inclusive practices and support for children with diverse needs, including but not limited to:

(i) how long Proposer has been in operation and providing early childhood education programs;

(ii) a list of any early childhood education programs operated by the Proposer within the State of Oregon and the name of the school district in which such program(s) is/are provided;

(iii) whether any contracts between Proposer and any school district served by Proposer have been terminated prior to the expiration date of such contract; and

(iv) describe any prior or present litigation relating to or arising out of any early childhood education programs provided by Proposer;

B. A defined curriculum and daily schedule, including any sample lesson plans and/or program schedules;

C. A detailed plan as to how the pre-school services will be provided, including but not limited to:

(i) any enrollment minimums or maximums;

https://drive.google.com/file/d/1lWhXH5ACCM_LmBl3zc9nKlGg_fQ3AcAB/view?usp=sharing

(ii) how the Proposer handles equipment, supplies, and consumables required for operation of the pre-school;

(iii) the Proposer’s initial financial investment in program equipment and materials;

(iv) how the Proposer plans to communicate with school site leadership, District administration, and parents about the pre-school program;

(v) how the Proposer plans to address any complaints that may be received regarding the Proposer’s delivery of the pre-school services;

(vi) how the Proposer plans to address disciplinary matters that may arise;

(vii) how the Proposer plans to market the pre-school program to the community;

(viii) how the Proposer plans to supervise the pre-school program and the methods used to account for and track the whereabouts of each child enrolled in the program; and

(ix) provide a timeline indicating steps required and time needed to establish the pre-school program.

D. Information on the Proposer’s pre-school program instructional philosophies, including but not limited to demonstrating that the program is inclusive of the following important elements:

(i) free play;

(ii) outdoor experiences;

(iii) space and furnishings;

(iv) student and staff interactions;

(vi) learning opportunities for exploration in all areas, including math, science, language and literacy, sensory, art, dramatic play, and music/movement;

E. Information on the Proposer’s anticipated staffing levels and the qualifications of its staff members, including but not limited to any required qualifications for staff members, training programs for staff members (including but not limited to training in modeling trauma-informed care with young children), and staffing ratios;

F. A budget proposal, including tuition rates (including whether the Proposer plans to offer a sliding scale of fees and/or scholarships for families who cannot afford to pay full tuition but have a demonstrated need for pre-school services) and any additional fees to be charged to the families of children enrolled in the pre-school;

In addition, each Proposal must be accompanied with the following documents properly signed on behalf of the Proposer:

Resident Bidder Certification (see attached Exhibit “A”) Certificate of Compliance with Tax Laws (see attached Exhibit “B”) Signature Page (see attached Exhibit “C”)

VI. EVALUATION

Proposals will be evaluated by a selection committee with points assigned based upon desirable features. Proposals submitted that do not meet mandatory requirements will not be rated. The role of the selection committee will include a complete review of all proposal documents submitted and may include on site visitations to locations served as well as conferring with selected clients of the Proposer. It may also involve an interview with those Proposers selected to review their proposals.

All proposals from qualified proposers that provide the minimum required qualifications will then be evaluated on the following criteria, which are further described in attached Exhibit “D”:

Specific Criteria Maximum Points

A. Experience and qualifications 10 B. Curriculum and daily schedule 10 C. Plan for Service Delivery 15 D. Instructional philosophies and environment 20 E. Staffing and qualifications 15 F. Budget and affordability 20 Subtotal 90 G. Preschool Promise preference 10 Maximum Total Points: 100

Proposers must meet all Minimum Qualifications to be considered for scoring. Points will be awarded based on the quality, clarity, and feasibility of the proposal, not solely on cost or length of experience.

The District, in accordance with ORS 279B.100(1), reserves the right to cancel this RFP, or to reject proposals in whole or in part when the cancellation or rejection is in the best interest of the District as determined by the District. The reasons for cancellation or rejection will be made part of the solicitation file. The District shall not be liable to any Proposer for any loss or expense caused by or resulting from the cancellation or rejection of a solicitation, bid, proposal or award.

VII. TERMS AND CONDITIONS – GENERAL

By submitting a proposal in response to this solicitation, Proposer agrees to the following terms and conditions of service to the District, each of which will be included in the contract awarded to the successful Proposer:

TERM

The District intends to award a contract with an initial term beginning on or about July 1, 2026 and expiring on June 30, 2029, if not sooner terminated as may be provided in the contract. The contract may be extended in years subsequent to the initial term by mutual written agreement of the parties. Subsequent contract terms may occur in increments of one year but in no event will the maximum term of the contract exceed ten (10) years, including the initial term and all extensions.

DISTRICT POLICIES

The District shall have the exclusive right and obligation to set standards or policies for District operations. Policies include, but are not limited to, those regarding the school calendar and the beginning and ending time of schools. All District policies can be viewed at:

https://policy.osba.org/phoenix/ https://policy.osba.org/phoenix/

INDEPENDENT CONTRACTOR

Contractor is an Independent Contractor responsible for furnishing pre-school services only, pursuant to the contract, and neither Contractor nor any agent, officer or employee of Contractor shall be held or deemed in any way to be an agent, employee, officer, or official of the District as those terms are used in ORS 30.265. None of the benefits provided by the District to its employees are available from the District to the employees, agents or servants of the Contractor. Contractor shall be solely responsible for Contractor’s acts and for the acts of Contractor’s agents, officers, and employees during the performance of the Agreement, and at all other times, and District shall have no power or control pertinent to the acts of any said persons.

INSURANCE

During the term of the contract, or such other time period provided herein, Contractor shall procure and maintain at its expense during the performance of the Contract and thereafter as required below the following insurance from one or more companies authorized to do business in the State of Oregon with a policyholder’s rating of not less than A-IX in the most recent edition of Best’s Rating Guide. Except as approved otherwise by the District in advance, such insurance shall protect against claims which arise out of or relate to all of the Contractor’s services under the contract, whether performed by the Contractor or a person or entity for which either of them may be responsible.

1. Workers’ Compensation Insurance with statutory limits covering all employees of Contractor who will be working on this contract.

2. Employer’s Liability Insurance with a limit of not less than $1,000,000 per occurrence and

$2,000,000 in the aggregate.

3. Commercial General Liability Insurance, applicable to all premises and operations, including

Bodily Injury, Property Damage, Personal Injury, Contractual Liability, Abuse and Molestation, Independent Contractors, Broad Form Property Damage with limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

4. Deductibles. Contractor shall pay all deductibles on all policies.

5. Waivers of Subrogation Re Liability Insurance. The Workers’ Compensation and Employer’s

Liability policies shall be subject to a waiver of subrogation in favor of the District.

6. Additional Insureds. The required Commercial General Liability policy shall name the District as additional insured. Such coverage provided to the additional insured shall (a) be primary and noncontributory with respect to any insurance or self-insurance retention of the additional insured, including but not limited to any Excess Liability coverage maintained by the additional insured, (b) provide the same types and extents of coverages as the coverages provided to the primary insured, and shall not be limited to the “vicarious liability” of the additional insured, (c) waive all rights of subrogation against the additional insured, and (d) be maintained for the duration of the contract.

SEXUAL CONDUCT

The Contractor acknowledges that the District has adopted policy in response to Oregon legislation addressing sexual grooming behavior by school employees towards students and, therefore, does not tolerate any form of sexual conduct with students. It is the expectation of the District that Contractor will provide information regarding sexual conduct to all personnel, employees, affiliates, and agents of Contractor who may be interacting with students under the scope of the Agreement in support of the District’s policy. This information may be obtained free of charge from the District’s Human Resources Department. If District notifies Contractor that there are reports or allegations of sexual conduct or child abuse involving any Contractor employee, Contractor agrees to immediately remove that employee from providing services to the District. Contractor will comply with District’s requests for removal of such employees following a report or allegation. Contractor will cooperate in any investigation being conducted by District, law enforcement, DHS, ODE and/or TSPC. Contractor will provide information necessary for District to perform background checks on any employee who may have direct, unsupervised contact with students, in accordance with state law and District policy. All of Contractor’s employees who may have direct, unsupervised contact with students, will complete the District’s sexual conduct and child abuse training program prior to having direct, unsupervised contact with students. On an annual basis Contractor will provide the names/dates of birth of all employees, in addition to providing the names/dates of birth at the time of hire/service to District so that District can appropriately screen to ensure there are no open investigations through the ODE database.

HOLD HARMLESS

In addition to the insurance requirements included as part of the contract, the Contractor shall also defend, indemnify and hold harmless the District and its agents and employees acting in their official capacities as such from and against any and all claims, suits, judgments and demands whatsoever, including without limitation, costs, litigation expenses, counsel fees and liabilities with respect to injury to, or death of, any person or persons whosoever, or damage to property of any kind whomsoever owned, arising out of or caused or claimed to have been caused in whole or in part by the acts or omissions of the Contractor, any subcontractor, or any other person directly or indirectly employed by them or any of them, while engaged in the performance of the services or any activity associated therewith, or related thereto.

VIII. ATTACHED EXHIBITS

Exhibit “A” -- Resident Bidder Certification Exhibit “B” -- Certificate of Compliance with Tax Laws Exhibit “C” -- Signature Page Exhibit “D” – Evaluation Criteria And Scoring Descriptors

EXHIBIT A – RESIDENT BIDDER CERTIFICATION

According to ORS 279A.120, Proposers must provide resident/non-resident bidder information.

In order for the District to determine whether a Proposer is a resident/non-resident bidder, the following definitions apply: a resident bidder is a Proposer who has paid unemployment taxes or income taxes in Oregon during the twelve calendar months immediately preceding submission of the Proposal, has a business address in this state, and states in the Proposal that the Proposer is a “resident” bidder pursuant to this definition. A “non-resident” bidder is a Proposer who is not a “resident” bidder pursuant to this definition.

The undersigned certifies by initialing the appropriate line below whether the Proposer is a resident or non-resident.

Proposer is a resident of Oregon _________

Proposer is a non-resident and is a resident of the State of ______________ ______

Signature of Representative Date

Name of Proposer

Proposer Address

Proposer Phone Number

EXHIBIT B - CERTIFICATE OF COMPLIANCE WITH TAX LAWS

Proposer Name: _____________________________________________

Business Designation (check one):

_____ Corporation _____ Partnership _____ Limited Liability Company

_____ Sole Proprietorship ____ Governmental/Non-Profit

Federal Tax ID# ____________________________

Certification: I, under penalties of perjury, do hereby certify that (a) the number shown on this form is my correct taxpayer ID (or I am waiting for the number to be issued to me) and (b) I am not subject to backup withholding because (i) I am exempt from backup withholding or (ii) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified me that I am no longer subject to backup withholding.

I, the undersigned also (a) certify under penalty of perjury that I/my business am not/is not in violation of any Oregon tax laws; and (b) certify I am an independent contractor as defined in ORS 670.600.

I, the undersigned, being first duly sworn, hereby certify under penalty of perjury that I am authorized to act on behalf of ____________________ [insert Proposer’s name] and to the best of my knowledge, _______________________________ [insert Proposer’s name] is not in violation of any Oregon Tax Laws.

For purposes of this Certificate, “Oregon Tax Laws” are those laws and programs listed in ORS 305.380(4), namely ORS Chapters 118, 314, 316, 317, 318, 320, 321 and 323 and Sections 10 to 20, Chapter 533, Oregon Laws 1981, as amended by Chapter 16, Oregon Laws 1982 (first special session); the elderly rental assistance program under ORS 310.630 to 310.706; and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620. I/my business will continue to comply with the tax laws of this state, or a political subdivision of this state, during the term of the public contract, and acknowledge and agree that any failure to comply with the tax laws of this state or a political subdivision of this state, before I have executed the public contract or during the term of the public contract, is a default for which the contracting agency may terminate the public contract, and seek damages and other relief available under the terms of the public contract or under applicable law.

Proposer’s Authorized Agent: ____________________________________________

Print Name Title Date

Contact Person: __________________________________________________

Address: ________________________________________________________________________________

Phone: _____________________________________________

Email Address: _______________________________________

EXHIBIT C -- SIGNATURE PAGE

SIGNATURE OF PROPOSER’S DULY AUTHORIZED REPRESENTATIVE FOR THIS PROPOSAL MUST BE

SIGNED IN INK BY AN AUTHORIZED REPRESENTATIVE OF THE PROPOSER; ANY ALTERATIONS OR

ERASURES TO THIS PROPOSAL MUST BE INITIALED IN INK BY THE UNDERSIGNED AUTHORIZED

REPRESENTATIVE.

The undersigned agrees and certifies that (s)he:

1. Has read and understands all Proposal instructions, specifications, and terms and conditions contained in the RFP;

2. Is an authorized representative of the Proposer and that the information provided in this Proposal is true and accurate, and that providing incorrect or incomplete information may be cause for the Proposal to be rejected and/or contract termination;

3. The Proposer is bound by and will comply with all requirements, specifications, and terms and conditions contained in the RFP;

4. The Proposer will furnish the services described in the RFP in accordance with the contract if awarded to Proposer; and

5. Proposer will provide its federal tax identification number or social security number, as may be applicable, with Proposal submission;

By initialing below, the Proposer hereby acknowledges that Proposer currently carries the insurance required by the contract documents and in the coverage amounts specified in the contract documents, or if such insurance is not currently in place Proposer represents that Proposer has the ability to obtain such insurance.

Initials

The Proposer hereby acknowledges awareness of the following addendums, if any, issued regarding this RFP:

Addendum No. _________ Date Issued: __________________

Addendum No. _________ Date Issued: __________________

Authorized Signature Date

Print Name Title

EXHIBIT D - EVALUATION CRITERIA AND SCORING DESCRIPTORS

Proposers must meet all Minimum Qualifications to be eligible for scoring. Points will be awarded based on the quality, clarity, and feasibility of the proposal responses. Meeting minimum requirements alone does not guarantee a high score.

A. Experience and Qualifications - Maximum Points: 10 The Proposer demonstrates substantial experience providing high-quality early childhood education, including successful partnerships with school districts or public entities. The proposal reflects organizational stability, a strong track record of performance, and no material concerns related to prior contract terminations or litigation.

B. Curriculum and Daily Schedule - Maximum Points: 10 The curriculum and daily schedule are developmentally appropriate and clearly aligned with Oregon Department of Early Learning and Care frameworks. The proposal demonstrates a thoughtful balance of child-initiated and teacher-guided learning, supported by sample schedules or lesson plans that reflect intentional design.

C. Plan for Service Delivery - Maximum Points: 15 The proposal provides a clear and comprehensive plan for delivering preschool services. It addresses enrollment capacity, equipment and materials, communication with district and school site leadership, complaint resolution, discipline practices, child supervision and safety procedures, and includes a feasible timeline for program implementation.

D. Instructional Philosophies and Learning Environment - Maximum Points: 20 The instructional philosophy reflects developmentally appropriate, child-centered practices aligned with principles of the Early Childhood Environment Rating Scale (ECERS). The proposal demonstrates strong emphasis on free play, outdoor experiences, positive adult–child interactions, well-designed space and furnishings, and rich learning opportunities across all developmental domains.

E. Staffing and Qualifications - Maximum Points: 15 The staffing plan demonstrates appropriate staffing levels and ratios, well-qualified staff, and a clear professional development strategy. The proposal reflects strong supervision and staff support structures and includes training in trauma-informed care, inclusive practices, and culturally responsive approaches.

The Proposer demonstrates capacity to support bicultural and bilingual children and families, including through bilingual or bicultural staff, language access strategies, and practices that affirm children’s home languages and cultural identities.

F. Budget and Affordability - Maximum Points: 20 The budget proposal demonstrates a strong commitment to affordability and equitable access for families.

The proposal includes sliding-scale tuition, scholarships, or other mechanisms to reduce family cost;

maximizes use of ERDC, Preschool Promise, and other public funding; minimizes additional or hidden fees;

and clearly explains how families are supported in accessing financial assistance.

G. Preschool Promise Preference- Maximum Points: 10 The Proposer demonstrates eligibility to participate in Preschool Promise and readiness or experience implementing Preschool Promise requirements.

Award of points in this category does not guarantee allocation of Preschool Promise slots, which are awarded solely by the Oregon Department of Early Learning and Care.

The District’s designated contact for this RFP is:

kelly.soter@phoenix.k12.or.us

FORMAT OF PROPOSAL

MINIMUM QUALIFICATIONS

Proposers must provide evidence that they possess at least the following minimum qualifications:

PROPOSAL REQUIREMENTS

Each Proposal should address, at a minimum, each of the following requirements but Proposers are encouraged to include other information not listed that will assist in the understanding of its proposed services and which may distinguish them from its competitors:

In addition, each Proposal must be accompanied with the following documents properly signed on behalf of the Proposer:

Proposer Name: _____________________________________________

Business Designation (check one):

_____ Corporation _____ Partnership_____ Limited Liability Company

_____ Sole Proprietorship ____ Governmental/Non-Profit

Federal Tax ID# ____________________________

Certification: I, under penalties of perjury, do hereby certify that (a) the number shown on this form is my correct taxpayer ID (or I am waiting for the number to be issued to me) and (b) I am not subject to backup withholding because (i) I am exempt from backup withholding or (ii) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified me that I am no longer subject to backup withholding.

I, the undersigned also (a) certify under penalty of perjury that I/my business am not/is not in violation of any Oregon tax laws; and (b) certify I am an independent contractor as defined in ORS 670.600.

I, the undersigned, being first duly sworn, hereby certify under penalty of perjury that I am authorized to act on behalf of ____________________ [insert Proposer’s name] and to the best of my knowledge, _______________________________ [insert Proposer’s name] is not in violation of any Oregon Tax Laws. For purposes of this Certificate, “Oregon Tax Laws” are those laws and programs listed in ORS 305.380(4), namely ORS Chapters 118, 314, 316, 317, 318, 320, 321 and 323 and Sections 10 to 20, Chapter 533, Oregon Laws 1981, as amended by Chapter 16, Oregon Laws 1982 (first special session); the elderly rental assistance program under ORS 310.630 to 310.706; and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620. I/my business will continue to comply with the tax laws of this state, or a political subdivision of this state, during the term of the public contract, and acknowledge and agree that any failure to comply with the tax laws of this state

Proposer’s Authorized Agent:____________________________________________

Contact Person: __________________________________________________

Address: ________________________________________________________________________________

Phone: _____________________________________________

SIGNATURE OF PROPOSER’S DULY AUTHORIZED REPRESENTATIVE FOR THIS PROPOSAL MUST BE SIGNED IN INK BY AN AUTHORIZED REPRESENTATIVE OF THE PROPOSER; ANY ALTERATIONS OR ERASURES TO THIS PROPOSAL MUST BE INITIALED IN INK BY THE UNDERSIGNED AUTHORIZED REPRESENTATIVE.

The undersigned agrees and certifies that (s)he:

1.Has read and understands all Proposal instructions, specifications, and terms and conditions contained in the RFP;

2.Is an authorized representative of the Proposer and that the information provided in this Proposal is true and accurate, and that providing incorrect or incomplete information may be cause for the Proposal to be rejected and/or contract termination;

3.The Proposer is bound by and will comply with all requirements, specifications, and terms and conditions contained in the RFP;

4.The Proposer will furnish the services described in the RFP in accordance with the contract if awarded to Proposer; and

5.Proposer will provide its federal tax identification number or social security number, as may be applicable, with Proposal submission;

By initialing below, the Proposer hereby acknowledges that Proposer currently carries the insurance required by the contract documents and in the coverage amounts specified in the contract documents, or if such insurance is not currently in place Proposer represents that Proposer has the ability to obtain such insurance.

The Proposer hereby acknowledges awareness of the following addendums, if any, issued regarding this RFP:

Addendum No. _________Date Issued: __________________

Addendum No. _________Date Issued: __________________