RFP One Time Purchase of Animal Housing Equipment

The City of Fort Worth is issuing Request for Proposal 26-0179 for a one-time purchase of animal housing equipment for Fort Worth Animal Care and Control (FWACC) under the Code Compliance Department. The procurement seeks the supply, delivery, and selective installation of the following: 200 to 250 kennel doors (48 inches wide by 72 inches high with tempered glass and secure latches), 2 large/group housing kennels (36 inches wide by 48 inches deep by 48 inches high, constructed of veterinary-grade materials), and 50 cat condos (44 inches wide by 21 inches deep by 30 inches high with divided compartments and transfer portals). All items must be new, unused, and commercial or veterinary-grade, designed for shelter applications and delivered assembly-ready to the Chuck and Brenda Silcox Animal Care and Adoption Center at 4900 Martin Street, Fort Worth, Texas 76119. Installation services are limited to kennel doors only, with all products and installation to be completed within 60 calendar days of Purchase Order issuance. Proposals will be evaluated on a best value basis using the following criteria: cost (up to 5 points), small business participation (up to 25 points), technical specifications and compliance (up to 30 points), vendor qualifications and experience (up to 15 points), delivery and installation schedule (up to 15 points), and warranty and product support (up to 10 points), with proposers required to achieve at least 50% of available points excluding price to be considered for award. All pricing must be fully inclusive of labor, materials, hardware, transportation, and disposal costs, with the City requiring a one-year warranty on installation and workmanship plus standard manufacturer's warranty on materials. The submission deadline is May 21, 2026, with the posting date of May 6, 2026; vendor questions must be submitted through the Euna Portal online procurement system prior to the questions due date.

The City of Fort Worth has established a 30% small business participation goal for this procurement, which may be achieved through self-performance by a certified small business prime contractor, utilization of certified small business subcontractors, or a combination of both. Small businesses must be located in Tarrant, Wise, Johnson, Parker, or Denton County and hold current certification from a City Manager-approved organization. Bidders must submit a completed Small Business Utilization Form documenting all subcontractors and suppliers, and failure to complete the form entirely or submit valid certifications may result in zero points being awarded for the small business goal criteria. All proposals must be submitted electronically through the City's Euna Portal with no late proposals accepted; proposers must also submit completed City of Fort Worth required forms including a W-9, Conflict of Interest Questionnaire (Form CIQ), and a Deviations Form if any exceptions to the draft Vendor Services Agreement terms are claimed. The draft Vendor Services Agreement requires vendors to maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation at statutory limits, with the City named as an additional insured. No specific award value or budget range is listed in the RFP documents; however, all costs must be submitted using the specified Bid Table format with firm prices in U.S. dollars and freight terms as FOB Destination, Freight Prepaid and Allowed.