RFP (OE) #218814894AZ-New Dental School Equipment, Casework, Goods, and Services

Virginia Commonwealth University is requesting proposals for dental equipment, casework, goods, and services to outfit a new state-of-the-art Dental School Building opening in 2029, with proposals due September 21, 2026 at 11:00 a.m. Eastern Time via Smartsheet. An optional pre-proposal conference is scheduled for August 27, 2026 at 2:30 p.m. Eastern via Zoom. VCU has established a 42% Small Business and Supplier Diversity (SBSD) certification goal with an aspirational 10% increase in local business expenditures, and the most competitive suppliers will demonstrate SBSD utilization plans.

The scope encompasses 330 patient chairs, 25 oral surgery chairs, delivery systems, and LED lights; 110 simulation benches, 110 mobile simulators, and 12 digital haptic simulators; 35 intraoral X-ray units, 11 panoramic/cephalometric/CBCT systems, and 15 intraoral scanners; 2 surgical tables, 8 anesthesia machines, and 3 steam sterilizers; casework and storage solutions; student dental kits; digital dental equipment and services; custom prosthetic products; and installation, training, and maintenance services. Addendum #1, issued August 25, 2026, adds an air compressor system and central vacuum system (with amalgam separator) sized for up to 380 users across multiple floors, both including remote panels, delivery, installation, and training. Offerors must acknowledge Addendum #1 prior to or with their proposal.

The contract term is three years with options to renew for up to three additional three-year periods upon mutual written agreement. This is an optional-use agreement with no guaranteed purchase commitments; VCU reserves the right to purchase identical or similar goods and services from other sources at its sole discretion. VCU intends to award to all firms meeting specified requirements. The solicitation permits cooperative procurement by other public bodies, educational institutions, and affiliated foundations.

Respondents must register with VCU's RealSource Vendor Registration network and eVA, provide business references, and accept VCU's General and Specific Contractual Provisions and Draft Master Agreement. Required insurance includes Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Workers' Compensation at statutory amounts, Professional Liability ($1,000,000), and Cyber Security Liability ($1,000,000). Performance metrics include 98% order processing within 24 hours and 99% invoicing accuracy. Price increases for renewal periods cannot exceed the Consumer Price Index for the relevant category. Questions are due September 8, 2026. Award is anticipated by November 30, 2026.