RFP No. CDD-21-01 - Parking Enforcement Services

The City of Roseburg, located in Douglas County, Oregon, issued Request for Proposals (RFP) No. CDD-21-01 for comprehensive parking enforcement services targeting downtown and Laurelwood neighborhood parking areas. The procurement seeks a qualified vendor to perform services including parking area patrols, citation issuance, permit management, revenue collection, and accounting. Minimum qualifications for proposers include five years of experience performing parking enforcement services in similarly sized cities, with specific parking-related experience in Oregon preferred. Evaluation criteria encompass several key factors: availability, understanding of requirements, cost structure, proposed operating plan, special services capabilities, references/experience, and qualifications of key personnel. The original RFP was posted on July 16, 2021, with subsequent addenda issued on July 21 and July 28, 2021, clarifying requirements and addressing potential vendor questions. The proposal response deadline was August 10, 2021, with an anticipated initial contract term of three years and potential for two additional three-year renewal options.

No specific set-aside designations for small or disadvantaged businesses were identified in the procurement documents. The City reserved the right to negotiate contract terms with proposers in the competitive range prior to final award. Financial requirements included proposers submitting an estimated annual expense budget, proposing a monthly management fee, and providing revenue sharing options. The contract will be funded through the County's general fund, though the exact budgetary allocation was not specified. Ultimately, Ace Parking III, LLC was identified as the intended awardee in the Notice of Intent to Award, with a seven-calendar-day protest period for competing proposers. The procurement covered parking infrastructure including 1,365 publicly owned downtown parking stalls and 261 on-street parking stalls in the Laurelwood area. Proposers were required to demonstrate capabilities in managing gross revenues through an "owner account" and drawing approved expenses according to an agreed-upon schedule.