RFP No. 267043 Vehicle Upfit Services

The State of Oregon is issuing Request for Proposal No. 267043 to procure Vehicle Upfit Services from qualified contractors capable of modifying and customizing state vehicles to meet specific operational requirements. Prospective contractors must demonstrate comprehensive capabilities including experience, equipment, and qualified personnel for performing upfit work on government vehicles. Key deliverables include detailed proposals outlining contractor qualifications, capabilities, and experience with vehicle modification projects, along with comprehensive cost estimates covering labor, materials, and equipment expenses. The solicitation requires respondents to meet stringent financial stability standards and maintain appropriate insurance coverage, specifically comprehensive general liability and workers' compensation policies. Critical deadlines include a mandatory pre-bid conference and site visit with specific submission deadlines, and proposals must be submitted by June 19, 2026. Evaluation criteria will emphasize competitive pricing analysis, contractor experience with government agency projects, and demonstrated financial capability. The contract term and potential renewal options are contingent upon performance evaluation and state budget availability, with possible extension based on satisfactory performance and continued state need.

The State of Oregon may apply set-asides for disadvantaged business enterprises (DBEs) and minority-owned and women-owned businesses (MWOBEs) in accordance with applicable Oregon procurement regulations. Preference may be extended to Oregon-based vendors and contractors with established track records of successful vehicle upfit projects specifically for government agencies. No incumbent vendors or current contractors are identified in the solicitation documents provided. Funding will be sourced from the State of Oregon's vehicle maintenance and operations budget, with specific allocation amounts to be determined through standard procurement and budgeting processes. While an exact award value or budget range is not specified in the available documentation, interested contractors should anticipate that pricing will be evaluated competitively and should prepare detailed cost estimates reflecting market rates for labor, materials, and specialized equipment required for the upfit services.