RFP No. 256099 Regulated Housing Compliance Services

The Housing Authority of the City of Salem, Oregon has issued RFP No. 256099 for Regulated Housing Compliance Services, seeking a professional firm to provide comprehensive housing program management services. The procurement targets a consultant capable of managing multiple housing programs including Low Income Housing Tax Credits (LIHTC), HOME, Project-Based Rental Assistance (PBRA), Project-Based Vouchers (PBV), and Housing Choice Vouchers. Required services encompass initial and annual certifications, full-service compliance needs for the Public Housing Authority, file audits, household occupancy reviews, resident interviews, financial information gathering, data entry, deficiency corrections, and policy recommendations. Proposals may be submitted for either Property Management services, Section 8 Voucher services, or both, with a preference for firms capable of serving both departments. The RFP will be evaluated using a 100-point scoring system, with 30 points allocated to pricing, 25 points to staff qualifications, 25 points to mobilization capability, 10 points to references, and 10 points to organizational approach. Proposals must be electronically submitted via Equity Hub's Bid Locker by 4:00 PM local time on January 23, 2026, with an anticipated award date in February 2026.

The contract will have an initial term through June 30, 2027, with four optional one-year renewal periods contingent on satisfactory performance. Proposers must obtain and maintain $2,000,000 in liability insurance and $2,000,000 in Errors and Omissions professional liability insurance. The solicitation serves approximately 9,000 residents and requires prospective bidders to register on the OregonBuys website to access documents and monitor potential addenda. Price proposals must remain firm throughout the initial contract term, with potential increases at renewal limited to the Consumer Price Index for All Urban Consumers (CPI-U). The Housing Authority will not reimburse respondents for proposal preparation costs, and payment terms will be Net 30 days with invoices submitted to the Housing Authority Finance department. While no specific set-aside designations are mentioned, the comprehensive nature of the services suggests a need for experienced housing compliance professionals with demonstrated expertise in multi-program housing management.