256099 Notice of Intent to Award.pdf

This is a Notice of Intent to Award issued by the City of Salem, Oregon's Contracts and Procurement Division for RFP No. 256099 Regulated Housing Compliance Services. The City intends to award the contract to Quadel Consulting and Training LLC, with the formal award date set for March 10, 2026. The RFP solicited comprehensive housing program management services including initial and annual certifications, compliance needs management, file audits, household occupancy reviews, resident interviews, financial information gathering, data entry, deficiency corrections, and policy recommendations across multiple programs such as Low Income Housing Tax Credits (LIHTC), HOME, Project-Based Rental Assistance (PBRA), Project-Based Vouchers (PBV), and Housing Choice Vouchers. Proposals were submitted electronically via Equity Hub's Bid Locker by the January 23, 2026 deadline. The initial contract term extends through June 30, 2027, with four optional one-year renewal periods contingent on satisfactory performance.

The evaluation was conducted using a 100-point scoring system comprising 30 points for pricing, 25 points for staff qualifications, 25 points for mobilization capability, 10 points for references, and 10 points for organizational approach. Respondents were required to maintain $2,000,000 in general liability insurance and $2,000,000 in Errors and Omissions professional liability insurance. Price proposals remain firm throughout the initial contract term, with potential increases at renewal limited to the Consumer Price Index for All Urban Consumers (CPI-U). Payment terms are Net 30 days with invoices submitted to the Housing Authority Finance department. The Housing Authority will not reimburse proposal preparation costs and serves approximately 9,000 residents.