RFP No. 100316-FY25-07 Residential Solid Waste Collection Services

The Town of Leesburg, located in Loudoun County, Virginia, has issued Request for Proposal (RFP) No. 100316-FY25-07 for comprehensive Residential Solid Waste Collection Services targeting approximately 12,147 households. The procurement seeks a highly qualified contractor to provide weekly curbside collection services, including refuse collection, single-stream recyclables, yard waste, and bulk item collection, as well as cart maintenance and management. The solicitation requires vendors to submit detailed pricing for a wide range of services, including residential collection, container services for municipal facilities, condominium complexes, and the Downtown Historic District. Proposals are due on February 27, 2025, at 3:00 PM (ET), with multiple addenda issued to modify submission requirements and provide system maintenance notifications. The RFP encompasses a comprehensive waste management solution that includes weekly collection frequencies for different waste streams, with seasonal variations for yard waste collection and specific requirements for various municipal and residential locations. The Town has structured the procurement to ensure thorough coverage of waste management needs, requiring vendors to provide unit pricing for 81 different line items and demonstrate capability to manage a complex waste collection infrastructure.

While specific set-aside designations are not explicitly detailed in the available documents, the procurement appears to be open to qualified waste management contractors capable of meeting the comprehensive service requirements. The solicitation does not indicate preferential treatment for disadvantaged business enterprises or small businesses, suggesting a competitive bidding process open to qualified vendors. No incumbent vendor is identified in the documentation, and the RFP implies a potential new contract for waste management services. The pricing form indicates significant potential contract value, with vendors required to provide pricing for weekly, monthly, and yearly service calculations across residential, municipal, and commercial service locations. The extensive pricing form suggests a potential annual contract value ranging from several hundred thousand to potentially over a million dollars, depending on the specific unit prices and service requirements proposed by responding vendors. The Town has structured the procurement to allow flexible pricing and service options, enabling vendors to demonstrate cost-effectiveness and operational capabilities through their comprehensive proposals.