RFP- Multi- Family Laundry Equipment Lease & Services

The Housing Authority of the City of Alameda (AHA) is requesting proposals for leased, commercial-grade laundry equipment and full-service operations across six multi-family residential properties, with proposals due August 1, 2026 at 4:00 p.m. via the Bonfire platform and questions due by 4:00 p.m. on July 23, 2026.

The scope covers furnishing, installing, maintaining, and operating 28 washers and 33 dryers across 402 residential units at eight Alameda locations: 1416 Sherman Street, 1917 Stanford Street, 460 Buena Vista Avenue, 703 Atlantic Avenue, 745 Lincoln Avenue, 920 Park Street, 500 Mosley Avenue, and 2000 Lakehurst Circle. Equipment must be new or like-new, ENERGY STAR preferred, and ADA-compliant. All machines must be coinless and mobile app-enabled with payment options including credit/debit cards, Apple Pay, Google Pay, and alternative card or kiosk systems for residents unable to use mobile technology. The vendor is responsible for site assessments, utility coordination, compliance with local building codes, preventative maintenance on a regular schedule, emergency repairs within 24 hours, and non-emergency repairs within 48–72 hours. Compliance is required with California Labor Code, Davis-Bacon Act requirements where federally funded properties apply, OSHA safety standards, ADA accessibility requirements, California Green Building Standards Code, and data privacy laws.

The vendor may propose one of three pricing models: fixed monthly lease payment to AHA, revenue-sharing with a percentage split, or hybrid combining a minimum monthly guarantee with revenue sharing. All pricing must remain firm for the contract term. The vendor shall provide monthly usage reports, revenue tracking, machine uptime data, and maintenance logs via an online dashboard, with revenue paid via ACH transfer. AHA's standard professional services contract template applies. Vendors must submit a cover letter with company information, qualifications, scope of work, three client references, mobile app details, maintenance plan, emergency services approach, conflict of interest form, and confirmed insurance and workers compensation coverage.