RFP Long Range Facility Planning

The North Santiam School District, located in Stayton, Oregon, is seeking proposals from qualified consulting firms to conduct a comprehensive facility assessment and develop a Long-Range Facility Plan. The project encompasses nine district and school buildings, totaling nearly 400,000 square feet, and serves approximately 2,100 students across five schools in eastern Marion and Linn counties. The procurement is divided into two distinct phases: a Facility Assessment due by January 15, 2026, and a Long-Range Facility Plan due by June 1, 2026. Proposers will be evaluated on a 100-point scoring system that considers Oregon-specific experience (30 points), facility planning expertise (15 points), fee structure (20 points), staff qualifications (10 points), references (15 points), and ability to work within the compact project timeline (10 points). The RFP was issued on September 10, 2025, with proposals due on October 8, 2025, by 2:00 pm PST, and potential Board approval anticipated between November 4-6, 2025. The comprehensive assessment will require a detailed evaluation of interior and exterior systems, mechanical systems, ADA compliance, safety features, and critical infrastructure components to support potential future school improvement general obligation bond issuance.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract term will extend up to twelve months, with the district reserving the right to award the contract to the proposal that best meets their needs, which may not necessarily be the lowest-priced submission. While no incumbent vendors are mentioned, the project builds upon a previous facility assessment conducted in 2019. The RFP does not provide a specific budget range or award value, but the scope suggests a significant investment in facility planning and assessment. The consulting firm selected will be expected to work closely with district leadership to develop a comprehensive understanding of the current facility conditions and create a strategic long-range plan that addresses potential infrastructure improvements, maintenance needs, and future educational facility requirements.