RFP - lithium-ION golf cart fleet lease and support services

The City of St. George, located in Washington County, Utah, is seeking proposals for a multi-year lithium-ion powered golf cart fleet lease and support services across four municipal golf courses: Dixie Red Hills Golf Course, St. George Golf Club, Southgate Golf Club, and Sunbrook Golf Club. The procurement involves furnishing, delivering, and supporting approximately 260-270 two-passenger lithium-ion golf carts with chargers, along with preventive and corrective maintenance, and twenty additional event carts at no charge annually. Mandatory minimum requirements for vendors include maintaining a Southern Utah maintenance facility in Washington County or within thirty miles of St. George, with a fully stocked parts department and at least three full-time OEM-trained golf cart technicians. The evaluation criteria are weighted specifically: Southern Utah service capacity (35 percent), financial offer including net present value of lease and battery credit value (35 percent), product and warranty specifications with capacity retention assurances (20 percent), and implementation plan and schedule risk (10 percent). Key procurement dates include questions due by February 2, 2026 at 2:00 PM Mountain Time, proposals due February 6, 2026 at 2:00 PM Mountain Time, potential demonstrations on February 11-13, 2026, anticipated selection on February 27, 2026, and target contract execution in March 2026, with initial deliveries targeted by July 1, 2026.

The Request for Proposals does not specify specific set-aside designations or restrictions on responding organizations. The preferred lease term is sixty months (five years), with an option for a forty-eight-month alternative for comparison. Pricing submissions must include base monthly lease rates per cart for both terms, with a retroactive battery credit for any lead-acid batteries purchased by the City on or after January 1, 2026, and confirmation of acceptance of no damage charges upon cart return. Vendors must provide full-term lithium-ion battery warranty coverage at no additional cost to the City. All proposals must be submitted electronically through the City's Bonfire procurement portal. While specific budget ranges are not explicitly detailed, the comprehensive nature of the lease and support services suggests a significant contract value covering fleet procurement, maintenance, and long-term support. The City reserves the right to reject any or all proposals and select proposals deemed to be in the entity's best interest, with the ability to negotiate to determine the firm's capability to complete the necessary work.