RFP Kalamazoo District Facility-Newaygo & Oceana Counties

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) issued Request for Proposal 230000000370 for decommissioning and restoration services at six orphan oil and gas facilities located in Newaygo and Oceana counties within the Kalamazoo District. The procurement seeks a single contractor to perform complete facility decommissioning, including removal of thirteen 210-barrel stock tanks, six 400-barrel stock tanks, six heater treaters, four flares with flare pits, four small sheds, two small separators, and six secondary containments; flowline purging, flushing, and removal; electrical infrastructure removal including power poles, power lines, transformers, and disconnect boxes; and site restoration through grading and seeding at facilities named Neilsen A4-1, Brown D4-25, Walch D4-32, Walch D1-04, Schropp B1-09, and Daniels 1A C4-01. The estimated project duration is approximately 50 days with pricing to remain firm for the entire contract duration. Technical evaluation criteria are weighted as follows: Vendor Questions Worksheet (30 points), Key Personnel qualifications and experience (40 points), and Project Plan (30 points), with a minimum score of 80 points required for price evaluation. Bidders must provide detailed unit costs for mobilization/demobilization, labor, equipment rental, waste disposal services, and site restoration with no reimbursement for overtime, holiday pay, or travel expenses. A mandatory pre-proposal meeting was held on November 30, 2022, at 10:00 a.m. Eastern at the Neilsen A4-1 facility, with the deadline for bidder questions set for December 2, 2022, at 3:00 p.m. Eastern and answers posted by December 6, 2022; proposals were due December 12, 2022, at 3:00 p.m. Eastern.

This federally-funded project requires compliance with Davis-Bacon Act prevailing wage requirements, the Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, Clean Air Act, Federal Water Pollution Control Act, and Byrd Anti-Lobbying Amendment, with all subcontractors obligated to comply with established wage determinations ranging from $21.00 to $38.00 per hour depending on classification. Contractors must maintain comprehensive insurance including Commercial General Liability ($1,000,000 each occurrence, $2,000,000 general aggregate), Automobile Liability ($1,000,000 per accident), Environmental and Pollution Liability ($1,000,000 each occurrence, $2,000,000 annual aggregate), and Workers' Compensation coverage. The State reserves the right to consider prior performance, overall economic impact to Michigan, total cost of ownership factors, and qualified disabled veteran/service-disabled veteran-owned business status in its award decision. While no specific award value is stated, contracts exceeding $250,000 require State Administrative Board approval, indicating the project scope likely falls within this threshold. The State will make payment via Electronic Funds Transfer within 45 days of invoice receipt, and the contractor must provide daily progress reports and a final project summary report documenting all activities and waste removed. EGLE will serve as the listed generator for waste disposal, with the contractor responsible for ensuring proper disposal of all fluids and contaminated materials through permitted oilfield disposal wells.