RFP-Infrastructure Master Plan, Utility (Water, Sewer, and Stormwater), and Transportation Comprehensive Plan Updates

The City of Oak Harbor in Island County, Washington, is seeking proposals from qualified engineering and planning consulting firms to complete an Infrastructure Master Plan and Utility (water, sewer, and stormwater) and Transportation Comprehensive Plan Updates. The procurement will be conducted through an MRSC Roster qualification-based search and advertised in the Seattle Daily Journal of Commerce. The comprehensive project aims to support the city's projected 55% population growth from 24,662 in 2020 to 38,507 by 2045, with plan updates focusing on 20-year growth goals and 100-year growth limits. Deliverables will include updating multiple key planning documents such as the 2045 Comprehensive Plan, Waterfront District redevelopment plan, potential annexations, and urban growth area expansions. The selected consultant(s) will be required to develop a 3D model using software like SketchUp or Arc Urban Model, create detailed visualizations of the Waterfront District, and provide comprehensive analysis of water supply, sewer systems, stormwater management, and transportation infrastructure. Proposals are due by 4:00 p.m. (PT) on December 16, 2025, with an anticipated contract term of three years. The proposal will be evaluated using a 100-point scoring system, with potential additional points for interviews, focusing on the firm's experience, proposed staff, project approach, and overall qualifications.

The City allows proposals from firms both inside and outside Washington State and encourages collaborative approaches, with firms potentially partnering and designating a prime consultant. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documents. The City has allocated approximately $930,000 for the required services, with final amounts to be determined during scope of work and agreement development. The City may award work to one or more firms, potentially assigning different sections of the project to separate consultants. Existing infrastructure includes current water distribution system models that will require updating and calibration, water systems sourced primarily from the City of Anacortes with auxiliary groundwater wells, and existing transportation and utility infrastructure detailed in comprehensive plans from 2008-2024. The procurement allows for flexible engagement, potentially selecting a single firm for the entire scope or multiple firms for specific plan components like water system updates or transportation planning. The City reserves the right to schedule 30-minute virtual or in-person meetings for consultants to discuss the project with key staff, including the Director of Public Works, City Engineer, Central Services Manager, and Senior Utility Engineer.