RFP Household Hazardous Wast Collection & Disposal

Chatham County Solid Waste & Recycling Division in North Carolina is issuing a Request for Proposals for comprehensive collection and disposal services at its permanent Household Hazardous Waste (HHW) facility located at 39 County Services Road in Pittsboro, NC. The facility operates nine annual events on the third Saturday of each month from March through November, operating from 9:00 am to 3:00 pm and serving approximately 1,100-1,200 county residents annually. The selected contractor must provide full-service waste management including screening, identification, packaging, temporary storage, transportation, and disposal of hazardous materials such as paints, solvents, pesticides, batteries, and propane cylinders. Pricing proposals must be submitted using the County's HHW Pricing Proposal Sheet with costs itemized by material type, disposal method, and unit cost, along with event pricing covering six-hour operations plus setup, breakdown, transportation, and supplies. Historical annual material collections range from 84,447 to 91,473 pounds, with latex paint representing the largest waste stream. An optional site visit is scheduled for February 17, 2026, at 1:30 pm, with proposals due by February 26, 2026, at 2:00 pm in both electronic PDF and two hard copy formats. The RFP Committee will begin evaluation on February 27, 2026, with recommendations expected by March 13, 2026, for presentation to the Board of Commissioners on April 20, 2026. The contract award will be made to the lowest, responsive, responsible bidder considering quality, performance, and time for performance per North Carolina General Statutes 143-129, with a fully executed contract required before the May 19, 2026 event.

The contract term is three years beginning upon execution with a target end date of December 30, 2029, and includes options for two one-year extensions by mutual agreement. Contractors must maintain workers' compensation insurance, automobile liability insurance with minimum limits of $250,000 bodily injury per person and $100,000 property damage, and commercial general liability insurance with minimum limits of $100,000 bodily injury per person, $500,000 per occurrence, $100,000 property damage, and $1,000,000 errors and omissions coverage. All pricing must remain firm for 90 days following the bid deadline of February 26, 2026. The RFP does not identify any specific set-aside designations or incumbent vendors, though the contract is subject to annual appropriations by the Board of Chatham County Commissioners and requires compliance with E-Verify and Iran Divestment Act requirements. Interested contractors should note that no specific award value or budget range is disclosed in the RFP materials, but pricing will be evaluated based on the County's historical waste collection data and operational requirements for nine annual six-hour collection events.