RFP - Herriman City Tree Maintenance and Emergency Response

Herriman City, Utah is issuing a Request for Proposals for Tree Maintenance, Removal, and Emergency Response services to manage tree operations across the municipality. The procurement encompasses three primary tasks: Task 1 involves street tree pruning and removal services with an estimated 2,000 pruning operations and 12 removal operations across designated project areas; Task 2 provides on-call pruning and removal services for city-owned parks and open spaces billed on an as-needed basis; and Task 3 establishes emergency response capabilities requiring contractors to verify availability within two hours and deploy resources within 24 hours of contact, including response crews, aerial lift trucks, chipper dump trucks, and wood chippers. The bid schedule requires detailed pricing for mobilization costs, traffic control, public notice and coordination, individual tree operations, and hourly rates for emergency response crews and equipment, with tree removals priced by caliper size categories (4-8 inches, 8-12 inches, and greater than 12 inches at negotiated rates). Required qualifications include organizational experience and demonstrated capability in tree maintenance and emergency response operations, with proposals evaluated on organizational experience (25%), scope of services (20%), cost (35%), and project schedule (20%) for a total of 100 points. Proposals must be submitted electronically to the Utah Public Procurement Place via Bonfire by 3:00 PM MDT on May 7, 2026, with a submission deadline for clarification requests by April 30, 2026 at 5:00 PM MDT and final addenda issued by May 4, 2026. The anticipated notice of award is May 28, 2026, with a notice to proceed of July 1, 2026 and Task 1 completion targeted for August 30, 2026.

The RFP documentation does not specify set-aside designations or restrictions on organization types eligible to respond. No incumbent vendors or current contractors are identified in the procurement materials provided. The City reserves the right to renew or extend the agreement for up to five additional one-year periods following the initial contract term, with renewal pricing subject to negotiation and extension pricing capped at 3% annual increases. While specific award values or budget ranges are not explicitly stated in the RFP summary materials, the scope of work—encompassing approximately 2,001 street trees requiring maintenance or removal, multiple parks and open spaces requiring on-call services, and emergency response capabilities—suggests a substantial contract with multi-year potential given the renewal and extension provisions. Contractors are required to provide references from at least three government agencies demonstrating prior experience with similar tree maintenance and emergency response operations, and proposals are limited to eight pages excluding the introductory letter, cost schedule, and certification documentation.