RFP: Graphic Design Services

The University of Washington's Project Delivery Group is soliciting proposals through a Request for Proposal (RFP) for graphic design services focused on developing a comprehensive Project Delivery Playbook. The solicitation seeks qualified graphic designers who can create a strategic document to support the university's capital project delivery processes. Key project dates include a pre-submittal meeting on January 14, 2025, at 4:00 PM PDT via Zoom, with a mandatory registration requirement, and a proposal submission deadline of January 30, 2025, at 3:00 PM PDT. The RFP requires all proposals to be submitted exclusively through UW's Workday Strategic Sourcing system, with new vendors needing to establish a profile in the platform. Proposal evaluation will occur during the week of February 3, 2025, with an anticipated announcement of the successful bidder during the week of February 10, 2025. The contract is expected to be executed on February 20, 2025, followed by a kick-off meeting on February 24, 2025. Bidders must be consultants meeting minimum requirements and available to work in Washington State, with a focus on creating a detailed, professional graphic design deliverable that effectively communicates project delivery methodologies.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Proposals will be evaluated through a comprehensive scoring process conducted solely within the Workday Strategic Sourcing system, which requires careful attention to profile accuracy and time zone settings. While specific budget ranges are not detailed in the provided documentation, the project appears to be a focused graphic design engagement for a specialized internal university document. The solicitation covers multiple Washington State jurisdictions, including but not limited to King, Thurston, Pierce, Snohomish, and other counties, suggesting a potentially broad organizational scope. Prospective bidders must complete their vendor profile carefully, with the university recommending maintaining a single primary profile to avoid submission complications. The project timeline suggests a relatively compact engagement, with the entire process from solicitation to contract kick-off spanning approximately seven weeks. Interested graphic design professionals should pay close attention to the technical submission requirements and ensure complete compliance with the Workday Strategic Sourcing platform's specifications.