RFP for Vital Records Security Paper

This is a Request for Proposal (RFP) issued by the Michigan Department of Health and Human Services (MDHHS) Division for Vital Records & Health Statistics to procure security paper for state and local registrar offices in Michigan. The contractor will be responsible for producing, storing, and providing viable security paper upon request for the issuance of certified vital records such as birth, death, marriage, divorce, and affidavit of parentage. The estimated annual quantities range from 60,000 to 200,000 sheets of various sizes. Proposals are due by May 3, 2023, and the anticipated contract start date is July 20, 2023 for a 2-year term with up to 10 one-year renewal options. Pricing must be firm for the entire contract length, and adjustments will be based on changes in the contractor's actual costs. The contractor must be certified by the North American Security Products Organization (NASPO) and provide samples of the security paper by the proposal deadline. The State will evaluate proposals based on technical and pricing factors, and the contract will be awarded to the responsive and responsible bidder who offers the best value.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not provided. The RFP also does not list any possible award values or budget ranges. The security paper will be used by state and local registrar offices, including Ingham County and the City of Lansing, to provide certified copies of vital records to individuals for various purposes such as obtaining passports, driver's licenses, and accessing government benefits.