Security Paper Schedule B-RFP 230000001609.docx

Michigan.gov/MiProcurement Enter company name here Schedule B - Pricing Request For Proposal No. 230000001609 Security Paper for MDHHS Division for Vital Records & Health Statistics

1. The Contractor must provide a pricing schedule for the proposed Contract Activities using the table below. The pricing schedule should be submitted in a modifiable format (e.g., Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: % discount off invoice if paid within days after receipt of invoice.

4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.

Sheets are to be packed 2,000 sheets per carton. Beginning and ending numbers must be listed on each carton. The contents of the carton are to be plastic wrapped in quantities of 500 sheets. Cartons must be sealed with printed security tape to deter and reveal tampering with sealed cartons. Only full cartons will be shipped.

Paper must be produced in two different sizes with two different seal and logo configurations:

State Registrar configuration:

Both 8 ½ “ x 11” and 8 ½” x 14” page sizes with two State raised seals over the State Coat of Arms and State Vital Records logo. This configuration may be ordered by both the State office and Local Clerk offices.

Local Registrar configuration:

Both 8 ½ “ x 11” and 8 ½” x 14” page sizes with one State raised seal over the State Coat of Arms and one local logo in place of State Vital Records logo. With this configuration each local would have the option for a second raised seal over the local jurisdiction logo.

State Registrar configuration with two State raised seals over State Coat of Arms and State Vital Records Logo, 8 ½” x 11”

All order sizes are annual estimates. One case = 2,000 Sheets

B x C 2-year Contract Value D x 2 years

State Registrar configuration with two State raised seals over State Coat of Arms and State Vital Records Logo 8 ½” x 14”

B x C 2-year Contract Value D x 2 years

Local Registrar configuration with State raised seal over State Coat of Arms and blank area instead of State Vital Records Logo for Local Logo to be printed on stock paper upon order, 8 ½” x 11”

B x C 2-year Contract Value D x 2 years

Local Registrar configuration with State raised seal over State Coat of Arms and blank area instead of State Vital Records Logo for Local Logo to be printed on stock paper upon order, 8 ½” x 14”

All order sizes are annual estimates. One case = 2,000 Sheets

B x C 2-year Contract Value D x 2 years

Estimated 2-year Contract Total (Add all four column E totals)

$0.00

Imprint Charges for Local Logo printed on stock paper Charged separately upon order and invoiced to Local Office ordering.

Custom Imprint for Local raised seal over Local Logo for Counties utilizing a raised County Seal. Charged separately upon order and invoiced to Local Office ordering.

Please Note: The above Security Paper prices should be based on “production” order quantities and NOT “release” order quantities. For example, if the State places a purchase order for 75 cartons, the price per carton will reflect the “production” quantity price. However, the State, city, or county may “release” for shipment in whatever quantities are required (even small shipments) without impacting the carton price. Bidder needs a web- based order system. These orders should be made on the web-based order entry system that is set up for the State and all Cities and Counties in Michigan to place an order. When a City or County places an order, it should be approved by the State office before processing by vendor. Orders placed by local offices should be shipped and invoiced directly to each county or city per “release” and not to the State of Michigan.

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