RFP for Switches

River Valley Schools, located in Three Oaks, Michigan, issued a Request for Proposal on October 2, 2020, with a submission deadline of October 12, 2020, for network switch upgrades and replacement. The procurement seeks proposals to supply and install replacement switches for the district's infrastructure, specifically including six HP 5120-48 switches, six HP 5120-24 switches, six HP 5130-24 switches, two HP 5130-48 switches, and one HP 5820AF-24XG switch. The replacement switches must meet specific technical requirements, including 2-4 10GB uplink ports, 24-48 1GB switch ports, minimum power over Ethernet (POE+) capabilities of 370W for 24-port models and 760W for 48-port models, and 10GB MultiMode SR LC connector small form-factor pluggable (SFP) modules with stacking cables. All cloud licensing must be included with flexible contract options available for 1, 3, and 5-year terms. Installation and setup must be completed within a designated window between December 21, 2020, and December 31, 2020. The RFP allows River Valley Schools to accept or reject any or all quotations, select multiple providers for specific equipment types, serve as the sole judge of equivalency determinations, and waive any bid requirement at its discretion.

The RFP documentation does not identify any specific set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned enterprises, or other special classification categories of vendors. No incumbent vendors or current contractors are identified in the procurement materials, and no existing infrastructure or technology integration requirements are specified beyond the technical specifications for the replacement switches themselves. The procurement materials do not disclose a specific budget allocation, award value range, funding source, or anticipated award date, leaving these financial parameters undisclosed to potential bidders. Interested vendors should direct inquiries to Curtis Newton at cnewton@rivervalleyschools.org or 269-756-7666 for additional information regarding the RFP.