RFP for security film and access control systems

Allendale Public Schools, located in Ottawa County, Michigan, issued this Request for Proposals (RFP) for security film installation and access control systems across five school buildings, with proposals due by March 22, 2019, at 2:00 PM and tentative contract award on April 8, 2019. The procurement encompasses the application of 3M Scotchshield Safety & Security Window Film Ultra S800 (8mil) to doors and windows at the elementary building, Oakwood Intermediate, Middle School, and High School facilities, along with installation of card readers and door access hardware featuring Continental Access equipment and software at main office entrances. Bidders must submit sealed bids with pricing on a cost-per-square-foot and cost-per-lineal-foot basis, along with separate line items for labor rates on changes, with all goods and services delivered F.O.B. destination with prepaid transportation included in the bid price. Qualified vendors must demonstrate a minimum of ten years' experience in manufacturing the specified products and five years' demonstrated experience installing similar systems, with service facilities located within 100 miles of the installation site. Contractors must carry comprehensive general liability insurance with minimum coverage of $500,000 per occurrence and $1,000,000 aggregate, automobile liability insurance, and $1,000,000 excess liability coverage, and must provide bid security in the amount of five percent of the base bid. The successful vendor will be responsible for all design, information gathering, and required programming as part of the base bid, with installation required to be completed before the fall school year begins, and must provide a one-year warranty on the access control system and five-year warranty on access cards or key fobs, along with two inspections at six-month intervals during the maintenance period.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are mentioned in the available RFP documentation. Prevailing wage requirements do not apply to this project, which may broaden the potential vendor pool. No incumbent vendors or current contractors are identified in the procurement materials, nor are there specific references to existing infrastructure that requires integration beyond the specified Continental Access hardware and software platform. The RFP does not include a disclosed budget range or award value, requiring interested bidders to develop proposals based on the detailed specifications and performance requirements outlined in the procurement documents.