RFP for secure entry window glass/film

Battle Creek Public Schools (BCPS) in Calhoun County, Michigan, issued a Request for Proposal (RFP) for the installation of safety and security window film across twelve school facilities, with proposals due by May 28, 2019. The procurement seeks qualified contractors to apply 3M Scotchshield Safety & Security Window Film to exterior glazed surfaces at specified entry and non-entry windows across Battle Creek Central High School, Kellogg Prep High School, Northwestern Middle School, Springfield Middle School, Ann J. Kellogg, Dudley STEM School, Fremont International Academy, LaMora Park Elementary, Post-Franklin Elementary, Valley View Elementary, Verona Elementary, and Battle Creek Math/Science Center. The deliverables include surface preparation of all glazed openings, furnishing and installation of 8-mil film on entry area glass and 6-mil film on non-entry windows, application of BondKap trim pieces to frame surfaces, and final cleaning upon completion. Contractors must provide detailed cost breakdowns for each facility on a per-square-foot basis, including separate base bid proposals for Ultra S600 (6-mil) film and alternate proposals for Ultra S800 (8-mil) film, along with labor rates, equipment rates, and project delivery timelines. The project timeline spans from June 3, 2019, through September 20, 2019, with all costs for overtime, weekend work, shift work, and schedule adjustments to be included in the base bid. Evaluation criteria emphasize responsiveness of the low bidder, with the district recommending award based on initial base bid costs and applying alternate pricing on a building-by-building basis. Contractors must coordinate with other trades, accommodate school district-established dates at no additional cost, and utilize weekends as makeup days for weather-related delays, with performance and payment bonds required as part of the total bid submission.

The RFP documentation does not explicitly identify set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types, suggesting the opportunity remains open to qualified contractors meeting the technical and bonding requirements. No incumbent contractors or current service providers are identified in the available procurement materials. The scope of work references integration with existing school infrastructure and facility security standards, requiring contractors to work within established institutional environments and coordinate with existing facility operations. While specific award values and budget ranges are not stated in the clarification documents, pricing will be determined through the competitive bidding process based on per-square-foot unit costs for film installation across the twelve facilities and the associated labor and equipment costs submitted by responsive bidders.