RFP for Re-Keying District Project

Kalkaska Public Schools, a Michigan general powers school district located in Isabella County, is seeking bids for a comprehensive re-keying project across six district buildings: Central Office, Birch Street Elementary, Cherry Street Intermediate, Rapid City Elementary, Middle School, and High School. The procurement requires the re-keying of regular and special locks for interior and exterior doors, including deadbolts, mortises, and cylinders, with lock quantities varying by building from 13 at Central Office to 237 at High School. Bidders must submit five separate pricing options based on different lock type specifications: all Schlage Primus XP, all ASSA, mixed interior Everest with exterior Schlage Primus XP, mixed interior Everest with exterior ASSA, and all Everest, with each bid including separate line items for exterior rekeying cost, exterior key cost, interior rekeying cost, and interior key cost. Required qualifications include documentation of at least three similar projects, qualified project manager and personnel with applicable licenses and certifications, a proposed work schedule, litigation history for the past five years, and applicable warranties. A pre-bid meeting and optional walk-through is scheduled for January 10, 2018 at 9:00 a.m. at the District Central Office, with clarification requests due by January 15, 2018 and final bids due January 23, 2018 at 1:00 p.m., followed by public opening at 2:00 p.m. at the Superintendent's office. Bidders must submit an Intent to Respond via email to Dr. Karen Sherwood at ksherwood@kpschools.com to receive addenda and clarifications, and no addenda will be issued after January 20, 2018.

The RFP does not specify set-aside designations or restrictions on respondent types based on disadvantaged enterprise status. All bidders must provide a Familial Relationship Disclosure form and Iran Economic Sanctions Act certification, along with bid security equal to five percent of the bid amount in the form of a bid bond, certified check, cash, or irrevocable letter of credit. The successful contractor will be required to furnish performance and payment bonds equal to 100 percent of the contract sum if the contract amount is $50,000 or more, at no additional cost to the district, and must provide twelve months of call-back services following project completion with records maintained for at least six years. No incumbent vendor information or specific budget range is identified in the procurement documents. The contract award will be determined following evaluation of proposals, with the final contract incorporating the bidding documents and accepted portions of the winning bid.