RFP for new audio infrastructure

The Colorado Legislative Council issued a Request for Proposal on June 3, 2015, for the replacement and upgrade of aging audio infrastructure in two committee rooms (LSB-A and LSB-B) located in the Legislative Service Building in Denver. The procurement encompasses the installation of new audiovisual technology integrated into a historical building environment, including specific equipment such as microphones, ceiling and wall speakers, desk speakers configured in a mix-minus setup, touch pad controls, a video camera, and Aspen/Dante DSP technology from Lectrosonics. Respondents were required to submit detailed project proposals by 10:00 a.m. on June 19, 2015, with a public opening scheduled for 11:00 a.m. the same day and a vendor demonstration on June 25, 2015, at 9:00 a.m. A pre-bid meeting was held on June 8, 2015, at 200 E 14th Avenue, Denver, with a question submission deadline of June 10, 2015, at 12:00 p.m. and responses provided on June 15, 2015. Minimum qualifications required contractors to demonstrate experience with Aspen/Dante DSP programming, audio DSP tuning in large rooms, and video integration over IP-based networks. Proposals were evaluated based on project quality and clarity, breadth and depth of audiovisual industry experience, qualifications and availability of proposed staff, project budget, and proposal succinctness. Contractors were required to provide labor costs, installation, wiring, equipment, management, planning, programming, and miscellaneous expenses as specific dollar amounts within their sealed proposals (three copies required).

No set-aside designations or restrictions on bidder types were identified in the procurement documents. Contractors were required to maintain comprehensive general liability insurance with minimum limits of $1 million per occurrence and standard workers' compensation coverage. The project was not subject to prevailing wage requirements. Existing audio infrastructure was to be reused where possible, and selected vendors were required to coordinate with the owner's electrical and cable contractors for core drilling, conduit installation, and cable pulls. The notice of award was expected by June 29, 2015, with a projected contract start date of July 6, 2015, and contract completion no later than December 4, 2015. No specific budget range or award value was disclosed in the available procurement documents.