RFP for michigan lottery videographer(s)

The Michigan Bureau of State Lottery is requesting proposals for two independent videographers to record all Sunday lottery drawings and other non-televised drawings at WDIV-TV studios in Detroit, Michigan, with proposals due September 21, 2026 at 3:00 p.m. Eastern. Bidder questions are due September 7, 2026, with state answers posted by September 14, 2026.

The RFP will result in two separate three-year contracts with optional one-year extensions. One contractor will work approximately 45 days per year; the other approximately 25 days per year. Videographers must possess current camera operation knowledge, be available to work days, evenings, weekends, and holidays, commit to five consecutive Sundays of availability, and work at least two Sundays monthly. The anticipated contract begin date is October 1, 2026.

Technical proposals are evaluated on service capabilities (20 points), availability (40 points), vendor questions regarding background and experience (10 points), and prior experience (30 points). Proposals scoring 80 or more points are eligible for price evaluation. Bidders must submit pricing schedules in modifiable formats with all costs included; quick payment discounts are encouraged but not required. Contractors must accept the State's standard contract terms as written or submit written exceptions using track changes; failure to follow this process may result in non-responsive proposals.

The State reserves the right to conduct background checks on all owners, officers, employees, and subcontractors at the vendor's expense and may disqualify bidders for failure to follow RFP instructions, submit false information, or meet mandatory minimum requirements. The State is exempt from sales and use taxes, will only pay undisputed invoices within 45 calendar days of receipt or final acceptance of deliverables, and will disburse payments through Electronic Funds Transfer only. Proposals become public records immediately upon receipt.