RFP for Mass Notification System

Reeths-Puffer Schools, a Michigan K-12 school district located in Oakland County, is issuing a Request for Proposal for the installation of a comprehensive mass notification system across three facilities: Reeths-Puffer High School, Reeths-Puffer Middle School, and Twin Lake Elementary. The procurement requires a non-proprietary, standards-based PA/intercom system with VoIP/SIP capabilities that must integrate with the district's existing MiTel MiVB phone system and Raptor Emergency Management system. Deliverables include installation of 164 total devices encompassing LCD displays with strobes, dual-sided clocks, large display panels, weatherproof exterior horns, interior and exterior strobes, and interior speakers, along with removal and disposal of existing equipment. Bidders must provide three references from Michigan K-12 school districts for similar work completed within the last three years, proof of authorization to do business in Michigan, a detailed project plan with work scheduled during non-school hours, and comprehensive training for administrative, secretarial, and technical staff. The evaluation criteria include total proposed price, system quality and appropriateness, bidder qualifications and experience, compliance with specifications, and warranty and support offerings, with a minimum one-year warranty on all parts and labor required. Critical deadlines include a mandatory pre-bid meeting and site walkthrough on February 10, 2026, at 3:00 PM; sealed bids due by 2:00 PM on February 25, 2026, with public opening at 3:00 PM the same date; contract award anticipated for June 8, 2026; and construction commencing August 1, 2026, with substantial completion also required by August 1, 2026.

Bids must be submitted as sealed proposals with 5% bid security in the form of a bid bond or certified check, along with mandatory Michigan Familial Disclosure Affidavits and Iran Economic Sanctions Act compliance certifications. The procurement does not include specific set-asides for disadvantaged enterprises or restrictions limiting organization types from responding. Performance and labor/material payment bonds covering 100% of the project value are required but must be separately itemized from the base bid. The project is funded with local resources and does not require prevailing wages; however, applicable Michigan use and sales tax applies, and all pricing must remain valid for 30 days from the bid opening date. No specific budget range or award value is disclosed in the solicitation documents. The project must be issued as three separate projects requiring three separate permits and inspections.