RFP for Luxury Vinyl Tile at Midland High School

Midland Public Schools' Facilities Department issued a Request for Proposal (RFP) for the installation of luxury vinyl tile (LVT) flooring at Midland High School located in Macomb County, Michigan. The procurement requires the installation of Shaw Joy Squared LVT in two specified colors—Snow Day 93100 and Holiday 93500—in accordance with provided drawing sheets and layout patterns. The successful contractor must supply all labor, materials, equipment, and on-site supervisory oversight necessary to complete the installation work. Required qualifications include Shaw certification and training for flooring material preparation and installation, submission of five recent references preferably from school districts, and compliance with all applicable federal, state, and local codes including MIOSHA regulations. The contractor must obtain all required state and local permits at their own expense, provide commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, excess liability coverage of $5,000,000 per occurrence and $10,000,000 aggregate, and workers' compensation insurance with statutory coverage. A mandatory pre-bid site walk was scheduled for March 13, 2020, at 3:00 p.m. at Midland High School, 1301 Eastlawn Drive, Midland, Michigan 48642. Bids were due by 2:00 p.m. on March 24, 2020, with bid security required in the amount of five percent (5%) of the base bid submitted as a cashier's check or money order. The project work timeline required contractors to commence work on July 27, 2020, and complete all installation by August 14, 2020, with bids remaining firm for 180 days from the bid opening date.

The RFP documentation does not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors were identified in the procurement documents. The contractor must provide one percent (1%) of each color of LVT for attic stock and supply a 12-month warranty on all installation work from the date of job completion. All bid submissions required signed certifications regarding Iran Economic Sanctions Act compliance, school safety initiative legislation compliance, and familial relationship disclosures. The specific contract award value or budget range was not disclosed in the available procurement documentation.