RFP for LED Project at Middle and High Schools

Mattawan Consolidated Schools issued a Request for Proposal on December 13, 2017, for an LED re-lamping project at its High School and Middle School buildings, with proposals due by December 20, 2017. The procurement seeks 6,000 pieces of 4-foot straight T8 LED tube lamps (MaxLite L15T8SE440GBP or equivalent) and 500 pieces of 4-foot U-shaped T8 LED tube lamps (MaxLite U15.5T8SE240 or equivalent). Proposals must be submitted via email to Michael Holahan at mholahan@mattawanschools.org and should include all proposed terms and conditions, encompassing shipping costs, payment terms, delivery timing, warranties, packaging requirements, and any minimum lot size stipulations. The project timeline requires ordering in the first quarter of 2018 with delivery expected within 6 to 8 weeks after order placement. Any proposed substitutions to the specified products are subject to district review and approval, with respondents required to provide product samples at no cost to the school. The district reserves the right to accept or reject any or all proposals, negotiate with qualified sources, cancel the RFP in part or in its entirety, and modify project requirements prior to contract execution.

The RFP document does not specify set-aside designations, restrictions on respondent eligibility, disadvantaged enterprise requirements, incumbent vendors, or integration with existing infrastructure. Additionally, the solicitation does not disclose specific pricing information, funding sources, award values, budget ranges, or the anticipated contract award date. Prospective vendors should note that the district will not be liable for any costs incurred by respondents in preparing proposals or conducting negotiations, and interested parties are advised to contact the procurement officer directly for any clarifications regarding evaluation criteria or other solicitation terms.