RFP for installation of public address systems

Battle Creek Public Schools issued a Request for Proposal on March 28, 2019 for the design and installation of public address systems across seven school buildings located in Calhoun County, Michigan. The procurement requires the design and installation of fully integrated, code-compliant public address systems at Dudley Elementary, LaMora Park Elementary, Post-Franklin Elementary, Verona Elementary, Springfield Middle School, W.K. Kellogg Preparatory Academy, and Fremont International Academy, with a total of 317 devices to be installed including 40 horns, 14 talk back units, 83 horn talk back units, and 180 one-way speakers. All systems must be field-tested and operational before final acceptance, with project completion targeted for August 9, 2019. Qualified contractors must demonstrate a minimum of five years of successful experience in similar work, provide at least three school references for projects completed within the past five years, and submit three hard copies of proposals with pricing that includes all applicable sales and use taxes. The evaluation criteria consist of cost (40 points), quality and experience (30 points), construction approach description (10 points), and response time to issues (20 points). A mandatory pre-bid site walk-through was scheduled for April 9, 2019 at 9:00 a.m. beginning at Springfield Middle School, with proposals due by 1:00 p.m. on April 19, 2019 to the Battle Creek Public Schools Business Department.

The RFP contains no identified set-asides for disadvantaged enterprises or restrictions on responding organizations based on size or classification. Successful contractors must carry comprehensive general liability insurance with limits of $1,000,000 per occurrence, workers' compensation coverage as required by Michigan, and automobile liability coverage of $1,000,000 per occurrence, along with a combined umbrella liability policy of $1,000,000 per occurrence, and must comply with all federal, state, and local regulations. Contractors must provide a one-year warranty for all work, submit Material Safety Data Sheets for materials brought on-site, and be subject to criminal background checks for all employees assigned to the project. Payment terms require 90 percent payment within 30 days of satisfactory completion and invoicing, with retainage released within 45 days of receipt of all warranty, training, and documentation. The contract is subject to termination by the school district with thirty days' written notice. No specific award value or budget range is listed in the RFP documentation.