RFP for High School Auditorium Lights

Roscommon Area Public Schools is requesting sealed bids for a complete auditorium lighting system upgrade at Roscommon High School, with bids due July 31, 2026 at 12:00 p.m. and a question deadline of July 24, 2026.

The scope includes replacement of the theatrical lighting control system, installation of approximately twelve LED profile fixtures and twelve LED wash fixtures, a new lighting console, DMX distribution equipment, and mounting hardware, along with programming, commissioning, and up to four hours of on-site user training. Bidders must propose equipment manufacturers and model numbers or approved equivalents. Existing infrastructure is to be utilized where practical.

Bids must be submitted as a lump-sum price covering all labor, materials, travel, programming, commissioning, and training costs. Each bid submission must include an estimated project schedule with equipment lead times, proof of insurance, and three comparable project references. The anticipated award date is August 18, 2026, with project kickoff in September 2026.

The District reserves the right to conduct interviews if necessary and to reject any or all bids, waive irregularities, request additional information, and negotiate with bidders to select the bid determined to be in the District's best interest. The successful bidder must comply with all applicable federal, state, and local laws, including Michigan Prevailing Wage requirements if applicable, and must complete the District's standard Familial Relationship Disclosure Affidavit and Iran Economic Sanctions Affidavit. Required insurance must be maintained throughout the project.