RFP for exhibit design, fabrication and installation

The Confederated Tribes of Siletz Indians (CTSI) issued a Request for Proposal for museum exhibit design, fabrication, and installation services for Ghii Dee-Ne Dvn, a new tribal museum in Siletz, Oregon. The procurement encompasses approximately 16,400+ square feet of indoor exhibit space across multiple functional areas including a plankhouse auditorium, three permanent exhibits (Ancestral Story, Colonization Story, and Restoration Story), temporary/special exhibits, public spaces, and a cultural education area. The project is structured in two phases: Phase One focuses on exhibit design, while Phase Two encompasses fabrication and installation upon completion of museum construction. Proposals were due by 4:30 PM Pacific Time on March 9, 2026, with up to two finalist firms invited to present proposals on April 6, 2026, contract award notification expected by April 20, 2026, and official award on May 4, 2026, with project kick-off scheduled for June 1, 2026. Qualifications required include demonstrated expertise in museum industry standards for preserving and protecting historical artifacts, compliance with guidelines from the American Alliance of Museums, Smithsonian Institution, National Museum of American Indian, and the AIC Wiki, and capability to design and fabricate exhibits meeting these conservation standards. Evaluation criteria utilize a 100-point scale comprising Price (30 points), Experience and Capability (30 points), Preservation/Conservation design experience and sustainable design expertise (15 points), References and past performance (5 points), Indian Preference (15 points), and Evidence of Completeness and Quality of Proposed Work (5 points).

This procurement includes a significant Indian Preference set-aside with 15 evaluation points allocated to Indian-owned and controlled companies documenting at least 51% Native American/Tribal ownership and control, per Siletz Tribal Code and federal statute. No incumbent vendors or current contractors were identified in the available documentation. Offerors must provide complete pricing in Appendix A with full disclosure and itemization of all subcontractor costs, including separate fees for design stages and fabrication/installation services; however, no specific budget range or award value was disclosed in the RFP materials. CTSI retains full ownership and intellectual property rights to all plans, documents, and cultural information generated during the design process, and all information regarding planning, funding, design, and implementation must remain confidential throughout the project duration.