RFP for Delineators

The Michigan Department of Transportation (MDOT), Grand Region, Muskegon Transportation Center, issued a Request for Proposal on May 27, 2019, for the one-time purchase of 3M Diamond Grade Linear Delineation System Series 340 delineators for highway safety applications. The procurement requires 25 boxes of yellow-colored units and 7 boxes of white-colored units, with each box containing 50 units per manufacturer specifications, for delivery to the MDOT Maintenance Garage in Grand Rapids, Michigan. All bids must specify only the 3M brand delineators with no alternate brands accepted, be submitted on an F.O.B. Destination basis with all transportation charges prepaid, and include all costs associated with shipping, handling, and palletizing in the pricing schedule. The bidder questions deadline was May 28, 2019, at 3:00 p.m. Eastern Time, with answers anticipated on May 29, 2019, at 4:30 p.m. Eastern Time, and the proposal submission deadline was May 30, 2019, at 3:00 p.m. Eastern Time, with an anticipated contract start date of May 31, 2019. Delivery must occur within 21 calendar days of the order date during normal business hours (Monday through Thursday, 6:00 a.m. to 4:00 p.m.), and the contractor must provide a one-year warranty covering all components or the manufacturer's warranty, whichever is greater, commencing on the in-service date. The State reserves the right to disqualify bids for failure to follow instructions, consider prior performance with the State, refuse award to bidders with unpaid state taxes or outstanding state debt, and award the contract to the responsive and responsible bidder offering the lowest compliant bid.

This procurement is not subject to Michigan's Qualified Service-Disabled Veteran preference program, though service-disabled veteran-owned businesses may receive consideration under MCL 18.1261(8). The procurement is funded by the Federal Highway Administration and requires all proposals to include a Confidential Treatment Form, Vendor Questions Worksheet, Schedule A Statement of Work, Schedule B Pricing, acceptance of Standard Contract Terms, an Insurance Certificate at specified limits, a Federal Provision Addendum, and a Byrd Anti-Lobbying Certification. No mandatory pre-proposal meeting or site visit is required for participation. The RFP documentation does not specify a published award value or budget range; however, based on the quantity specifications of 1,800 yellow delineators and 350 white delineators, the contract value would be determined by the submitted pricing for these materials plus applicable delivery and handling charges. All proposals must demonstrate compliance with the detailed submission requirements and Federal provisions outlined in the solicitation documents.